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Facilities Assistant
4 weeks ago
No.: CUPE C-24-0043UE
POSTED: February 13, 2024
DEADLINE: 4:30 p.m. February 22, 2024
**Facilities Assistant**
1 - Permanent Position
**Facility Services**
**CUPE 4400 Unit C - Grade I (12 Month)**
**$27.69 - $32.58 per hour
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.
- Reporting to an Administrative Team Leader, the Facilities Assistant will be responsible for providing _
- clerical and administrative support services to staff at a designated office. The Facilities Assistant _
- will work closely with and support the work of designated staff. _
**Summary of Duties**:
Provide administrative support to managers and supervisory staff (e.g., create reports and
correspondence, organize mass mailings, maintain databases, create and maintain spreadsheets);
Distribute forms, vouchers, manuals, log books, etc.;
Receive, track and distribute incoming mail and deliveries to the site;
Maintain office supplies, monitor stock, and control issuing of same;
Develop and maintain distribution lists and update Outlook profiles;
Maintain filing systems;
Schedule meetings, prepare agendas and take notes/minutes as required;
Receive and assess employees’ attendance reports and payment claims;
Input, track and ensure the accuracy of SAP timecard entries, employee absenteeism, leaves of
absence, vacations, banking and use of lieu-time;
Liaise with supervisory staff in the department and the appropriate Employee Services and Payroll
staff to resolve any discrepancies pertaining to these records;
Assist and back-up the work of other administration staff in the office/department; and
Other related duties as assigned.
**Qualifications**:
Secondary school diploma including courses in computers and office administration and one
year of related experience, or an equivalent combination of education and experience;
databases, and human resources/financial information systems;***
Strong written and oral communication and note-taking skills;
Ability to communicate effectively with callers and staff with customer service focus;
Strong organizational skills;
Good analytical and problem solving skills;
Good understanding and working knowledge of related TDSB policies, procedures and
collective agreements covering operations, maintenance, construction and clerical workers with
respect to absenteeism, leaves of absence, vacation allotments, etc.; and
Knowledge of general office procedures.
**Location**:15 Oakburn Crescent (Hybrid Work Eligible)
**Hours**:35 Hours per week
**Work Year**:12 Months
**Please note**:
Applications **must **be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _**
**_The TDSB follows a hybrid work structure where some employees may be able to work remotely at _**
**_times, based on operational requirements. Please refer to Policy P103, Flexible Working _**
**_Arrangements for more information._
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