Administrative Assistant

Salary range: The salary range for this position is CAD $28.44 - $37.33 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Are you passionate about making a difference? Are you innovative, committed, and energized by ever-new challenges and the opportunity to do things differently? Join us on an If you excel at project coordination and administration, we want you to bring your outstanding skills to our team.

**Position Highlights**

As an Administrative Assistant, you will be a key member of our team as you handle the efficient day-to-day functions of the office of the Facilities Management team and provide support in prioritizing items and issues as they arise. You will also provide support to other key staff within the project team, as needed.

We hire great people for great jobs. We are looking for an enthusiast individual who has impressive interpersonal skills. You thrive in a dynamic environment and enjoy working with a team of dedicated professionals.

**Build on your career experience as you**:

- Provide administrative support that respects the confidentiality and sensitivity of the work and ensure that administrative matters are organized and dealt with in a professional manner.
- Arrange meetings as directed and resolve scheduling conflicts and issues. Book and set up meeting rooms, prepare meeting agenda, organize meeting materials, record and prepare minutes of meeting.
- Craft reports, correspondence, presentation materials, spreadsheets and memos.
- Work independently and communicate with internal and external partners within the organization
- Coordinate the flow of information to ensure accurate and timely delivery of administrative services

We are seeking a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? You like helping people and you display excellent communication skills.

You will take a meticulous, hands-on approach to deliver high quality and precise work. A methodical approach is critical, to complete routine day to day tasks, and manage changing calendars, priorities, and timelines. You will carry a high standard of integrity, discretion, and confidentiality.

**Are you motivated to join our team? We will be looking for you to have the following**:

- Grade 12 graduation plus graduation from recognized administrative or secretarial program
- Recent five (5) years’ recent, related experience, including a minimum of (1) year supervisory experience in progressively more responsible office management position.
- Proficiency with use of Microsoft programs like Word, Excel and Outlook, Power Point
- Proficiency with SharePoint, eConnect and Meditech will be considered an asset
- Demonstrated ability to work independently, use initiative and judgment
- Experience with minute taking and demonstrated ability to multi-task

This **relief full-time** position is based at our **Central City office** located in **Surrey, BC**. Relief position until January 02, 2025.

Effective October 26, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**If this sounds like the perfect role for you, here are reasons why you should apply**:

- A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of experts in a dynamic and rewarding health care environment.
- We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Oversees the efficient day-to-day functioning of the office and administrative support services to the Chief Facilities Management Officer or Chief Project Officer and Executive Director; provides guidance and direct supervision to designated clerical staff by recruiting, evaluating and training and liaises with colleagues in other departments regarding management of these areas and general office procedures; coordinates the flow of information through the department and provides administrative support by prioritizing items and issues as they arise for the attention of the Chief Facilities Managem