Bookkeeper

2 weeks ago

Nanaimo, Canada Bonaventure Support Services Full time

**Bookkeeper, Nanaimo BC**

**Position Type**: Full time

**Schedule**: Monday-Friday (8:30am-4:30pm)

**Salary**: $25 - $27 per hour

The Bookkeeper will be responsible for preparing most day-to-day accounting transactions for Bonaventure. The position will be responsible for bookkeeping tasks such as: accounts payable; accounts receivable; reconciling multiple bank accounts; recording payroll and preparing relevant remittances; assisting with month-end and year-end preparation; and maintaining a filing system for both paper and electronic records.

Due to the nature of some assigned tasks, the Bookkeeper will be required to work closely with the Controller and the Executive Director, therefore the reporting requirement may change.

**Responsibilities**
- Working according to established procedures
- Obtaining and verifying accounts payable invoices (bill payments), cheques, e-transfers, reconciling to vendor statement of accounts, and investigating discrepancies
- Monthly bank and credit card reconciliations, including investigating outstanding items
- Recording expenses in a multi-department environment, including the calculation and entry of multi-department transactions
- Maintaining an accurate and complete trail of supporting documentation for all financial and accounting activities
- Preparing journal entries for monthly transactions such as petty cash
- Updating and maintaining collaborative tracking spreadsheets in Excel
- Working closely with Controller on monthly, quarterly and year end processes
- Work with CFO and Controller to set up and maintain budget
- Prepare documents to meet ministry requirements
- Utilize a suspense account for queries and report/clear suspense items weekly according to established process
- Report and pay EHT, WorkSafe BC quarterly
- Semi monthly source deductions remittance
- Data entry to QuickBooks to audit standards
- Cooperate on reconciling balance sheet accounts monthly with Controller
- Managing filing systems (both paper and electronic systems)
- Recording information, filing, copying, faxing and preparing documents
- Updating paperwork, maintaining documents and word processing
- Petty cash, debit, fleet

**Expectations**
- Show attention to detail and the ability to multi-task, and to work quickly and effectively in a fast-paced environment.
- Be flexible and adjust priorities to meet deadlines
- Excellent customer service and communication skills (written and verbal)
- Completing assignments in a timely manner as asked by the CFO, Controller and ED.
- Competency in use of Excel
- Competency in use of QuickBooks Online
- Knowledge of accrual-based accounting; ideally in a multi-department environment
- Help organize and maintain office common areas
- Demonstrate workplace professionalism; ability to work well as part of a team but also work independently to meet individual and company deadlines
- Proactive in finding efficiencies in processes
- Assist in devising best practices and systems for information flow between HR and PR

**Accountability**
- Must comply the Criminal Records Review regulations, and responsible to report any change to good-standing status to employer immediately upon said change
- BC Employment Standards Act, BC Human Rights Code, and other governing or regulatory organization (MCFD/CLBC).

**Required Documentation**:

- Criminal Records Review Act Schedule A - _Employer will file_
- Proof of COVID-19 Full Vaccination or Exemption
- Signed Statement of Confidentiality
- Signed Code of Ethics
- Signed Mission, Values, Guiding principles
- 3 references
- Education Verification of Credentials

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