Special Events
2 weeks ago
**Opening Statement**
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.
Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.
**Position Summary**
The Special Events & Arts Programs Student will work in the City’s Arts & Culture Services department and will support various City-led special events, external events, and arts, culture, and public art-based programming. The Student will support eight City events from May - August and will also work with the City’s external event booking office to provide support to community events. The Student will also participate in the development and execution of arts programming plans with community partners, with the goal of connecting residents to various art forms and local artists while building community connections.
The Special Events & Arts Programs Student will:
Assist with event logistics and implementation, that includes site plans, developing schedules, contact and invitation lists, event debriefs, and emergency plans
Assist with arts programming planning, that includes developing schedule of arts programming opportunities at select community centres and in collaboration with existing community partners
Support public art engagement programming, that includes picking up and transporting supplies, onsite support, and evaluation, and support mural installation projects that includes helping to coordinate on site
Assist with general event set-up, such as setting up and taking down tents, moving barricades, and organizing event supplies and equipment
Assist with external community event bookings, that includes regular tracking of events key City bookable parks/sites, collect data from community events on permits and other event booking requirements, and provide information to event organizers
Contact and coordinate with vendors, community partners, and City staff
Perform administrative duties
Perform other duties as assigned
**Qualifications, Competencies**
MUST BE ENROLLED IN AND RETURNING TO FULL-TIME POST-SECONDARY STUDIES IN FALL OF 2024 - Verification will be required
Preference given to university or college students currently studying recreation, arts, education, tourism, event planning or a related program
Experience with events (arts, culture, or recreation-based) in a coordinating role and/or program development is preferred
A valid Ontario 'Class G' driver’s licence and a drivers abstract with no more than three demerit points is required
Access to own transportation during working hours is considered an asset
Current First Aid & CPR-B/CPR-C Certification is considered an asset
Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork
**Skills, Abilities, Work Demands**
Required to work occasional evenings, statutory holidays and weekends, depending on event schedule
Excellent planning, analytical, communication and problem-solving skills
Strong organization skills and able to handle pressure and meet tight deadlines
Attention to detail with a high degree of accuracy
Working knowledge of computers, MS Word, Excel, PowerPoint
Very strong written and verbal communication skills in English
Able to follow instructions and perform assigned duties with limited direct supervision
Ability to work in a team environment and independently
Demonstrated customer service skills and ability to work with the general public
Able to perform the essential duties of the job such as lifting and walking/standing for several consecutive hours
Events are held both indoors and outdoors and may take place during extreme weather conditions. Must be prepared to work outdoors in all weather conditions
**Closing Statement**
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
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