Clinic Administrator

2 weeks ago


Duncan, Canada Wolf Willow Collective - Health, Beauty & Medical Aesthetics Full time

Welcome to Wolf Willow Collective, where beauty meets empowerment We are a women-owned business in the heart of Downtown Duncan. Our boutique is filled with carefully curated, Canadian-made products created by talented women.

At Wolf Willow Collective, we believe in the power of supporting local artisans and celebrating the beauty within each and every one of us. We have a Nurse Practitioner and Licensed and Certifical Medical Aesthetician in our clinic, as well the one and only Salty Peach (spray tan).

Step into our welcoming space and discover a world of thoughtfully chosen products and treatments. From luxurious skincare to innovative beauty techniques, we have everything you need to elevate your self-care routine.

Join our incredible team of passionate individuals who are dedicated to helping you feel confident and empowered. Together we strive to create an inclusive environment, where everyone can embrace their true beauty.

Come visit us at Wolf Willow Collective in Downtown Duncan, and let us be part of your journey towards self-love and self-expression. We cannot wait to meet you

Do you love the world of Medical Aesthetics and have a passion for sales?

Are you an energetic and enthusiastic individual?

Look no further because we have the perfect job for you

Position:
Clinic Admin & Sales Associate

Schedule:
Full time, Monday, Wednesday-Saturday (fill in as per needed for vacation or sickness)

**Location**:
Wolf Willow Collective - Health, Beauty & Medical Aesthetics, Downtown Duncan on Station Street.

**Responsibilities**:

- Greet and welcome customers and clients with a friendly demeanor, making them feel welcomed.
- Provide recommendations on our fabulous products and explain the benefits of our various medical aesthetic treatments.
- Complete sales and transactions using Square & Jane, ensuring accuracy and efficiency.
- Book clients in for medical aesthetic services and educate them on treatments available, including 'Botox', Microneedling, PRP (Platelet-Rich-Plasma), Tixel, Laser Facials, Laser Hair Removal, Filler, Belkyra, Collagen Threading, and more
- Provide necessary forms to clients, schedule appointments, and upload forms into Jane.
- Make phone call reminders for appointments, maintaining excellent communication with clients.
- Ensure that treatment area is prepared between clients and maintain a high standard of cleanliness and sanitization.
- Create exciting and engaging social media posts, stories, and reels showcasing our incredible products and services. Get ready to show your face on social media and interact with our awesome followers.
- Assist with billing and medical aesthetics by sending invoices ad reminders.
- Help maintain a tidy store and clinic space, making sure everything is organized and presentable to our valued customers.
- Greet and assist our spray tan clients, providing a warm and welcoming experience.
- Handle opening and closing duties, including cashing out and being a key carrier.
- Thrive both working solo and as part of our fabulous team on a daily basis.
- Regular inventory checks

**Requirements**:

- Sales experience would be a great asset.
- Previous clinic experience is definitely a plus.
- Social media skills are highly desirable.
- Familiarity with Canva for some social media marketing would be fantastic.
- Experience taking before and after photos is a bonus

Compensation:
Starting hourly wage of $17-$19, with the opportunity for commission on daily sales after a 3-month probation period. 35 hours per week of exciting and full time work.

Training to begin mid August.

**Salary**: $17.00-$19.00 per hour

Day range:

- Monday to Friday
- Weekends as needed

Flexible Language Requirement:

- French not required

Shift:

- Day shift

Ability to commute/relocate:

- Duncan, BC V9L 1M7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Clinic: 1 year (preferred)
- Sales: 1 year (preferred)

Work Location: In person



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