Legal Assistant, Trademarks

3 days ago

Ottawa, Canada Smart & Biggar Full time

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

We are currently recruiting for a Legal Assistant to join our Trademark Team based out of our Ottawa or Toronto office. In this role you will work on a dynamic team to provide day-to-day operational support for our Trademark agents and lawyers. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment.

Responsibilities.
- Preparation and filing of Trademark Office prosecution, Opposition and Section 45 submissions
- Analyze documents received from the Trademark Office and report to clients
- Monitoring and responding to deadlines, extensions and other time sensitive matters
- General administrative duties including time entry, preparation of billings and file management
- Responding to clients, CIPO and other parties
- Other duties may be assigned or amended as required.

Qualifications, competencies, and experience.
- Legal Administrative Assistant Diploma, or a combination of relevant work experience and education
- 1-2 years of administrative assistant experience in a professional services environment. Previous experience in the area of trademarks or intellectual property would be an asset.
- Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff. This role is English essential, but French language skills would be an asset.
- Excellent attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
- Highly proficient in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

  • Legal Assistant, Trademarks

    1 week ago

    Ottawa, Canada Smart & Biggar Full time

    Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best...

  • Legal Assistant, Trademarks

    7 months ago

    Ottawa, Canada Smart & Biggar Full time

    What We Do. Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent...

  • Trademark Assistant

    4 days ago

    Ottawa, Canada Smart & Biggar Full time

    Responsibilities. - Manage, organize, prioritize and complete administrative tasks, including but not limited to reminders, billing and status tasks - Monitoring and responding to deadlines, extensions of time and other time sensitive matters - Drafting reporting letters for various foreign trademark correspondence, including but not limited to Office...

  • IP Lawyer and Trademark Specialist

    2 months ago

    Ottawa, Ontario, Canada ZSA Legal Recruitment Full time

    About ZSA Legal RecruitmentZSA Legal Recruitment is a leading national law firm that specializes in Intellectual Property (IP) law. We are dedicated to providing our clients with exceptional legal services and expertise.About the RoleWe are currently seeking an experienced IP Lawyer and Trademark Specialist to join our growing and thriving IP team. The...

  • Legal Administrative Assistant

    6 days ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Trademark Assistant

    3 weeks ago

    Ottawa, Canada Smart & Biggar Full time

    If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growing companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on...

  • Legal Administrative Assistant

    6 months ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Intellectual Property Lawyer and Trademark Specialist

    20 hours ago

    Ottawa, Ontario, Canada ZSA Legal Recruitment Full time

    Our client, a leading national law firm in Ottawa, is seeking an experienced Intellectual Property Lawyer and Trademark Specialist to join their thriving IP team. This exceptional opportunity offers exposure to diverse files, collaboration with expert colleagues, competitive compensation, and ongoing professional development.Job SummaryThe successful...

  • Trademark Agent or Lawyer

    2 months ago

    Ottawa, Canada ZSA Legal Recruitment Full time

    p>Our client, a leading national law firm, is looking for a Trademark Agent and Lawyer to join their growing and thriving IP team. p>Tagged as: Intermediate, Private Practice, Trademark Agent #

  • Trademark Prosecution Administrator

    1 month ago

    Ottawa, Canada Osler, Hoskin & Harcourt LLP Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montreal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Foreign Trademark Clerk

    1 month ago

    Ottawa, Canada Smart & Biggar Full time

    What We Do. Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their...

  • Trademark Law Clerk

    4 months ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Trademark Agent

    3 days ago

    Ottawa, Canada OLLIP P.C. Full time

    **About the Firm**: OLLIP P.C. is a boutique law firm specializing in intellectual property and technology law, located in Ottawa. We protect IP assets for clients of all sizes (whether they be small, trendy local businesses or large multi-national corporations) across the province, country, and the globe. By offering a broad range of IP experience—brand...

  • Trademark Coordinator

    1 week ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Trademark Law Clerk

    6 months ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Legal Assistant

    7 days ago

    Ottawa, Canada Riel Professional Corporation Full time

    **Junior Legal Assistant for a dynamic and friendly law firm in downtown Ottawa.** Looking for a junior tech savvy team member who is energetic, positive and versatile, who enjoys new challenges and who is comfortable working both independently and as part of a team to join an established, busy trademark law practice. Previous experience in trademark law is...

  • Legal Assistant

    4 months ago

    Ottawa, Canada Andrews Robichaud Full time

    **Overview** We are looking for an legal assistant to assist us in our established international intellectual property (IP) and business law practice. We are a boutique firm dealing with advancements in the arts and the sciences, with a client base that spans the globe. We have a professional and collegial work environment. We are looking for a...

  • Trademark Associate

    1 week ago

    Ottawa, Canada Smart & Biggar Full time

    What We Do. We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and...

  • Trademark Assistant 6 Month Contract

    1 week ago

    Ottawa, Canada Smart & Biggar Full time

    Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best...

  • Legal Administrative Assistant

    6 days ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...