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Administrative Coordinator

3 months ago

Richmond, Canada WorkSafeBC Full time

Job requisition number

038745

Job location
- Kelowna
- Richmond

Full-time / part-time

Full-time

Salary

$63,879 to $77,613/annually

Expected Salary Range

Posting period

From 05/28/2024 to 06/10/2024

Overview

We are looking for an **Administrative Coordinator **to provide administrative support to the Director, Prevention Programs and Services, at WorkSafeBC.

In this role, you’ll use a high level of discretion and tact in handling confidential and sensitive management of information related to WorkSafeBC’s operations. If you have administrative experience supporting Director level operations, exceptional customer service, organizational skills, and can execute a high level of professionalism and confidentiality, this role is for you

**How you’ll make a difference**:You’ll help ensure B.C. workers go home safely at the end of their workday.

**Where you’ll work**

At WorkSafeBC, we offer a model** **that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from our Richmond or Kelowna office, with some flexibility to work from your home in B.C.

What you'll do
- Record, organize and prepare complex and confidential reports
- Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
- Manage appointments, meetings, conferences and team events, meeting room bookings, PowerPoint presentations, speaking notes, agendas, and catering.
- Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
- Receive, screen and refer incoming calls from internal and external sources. Answer routine inquiries with respect to departmental activities
- Organize tasks for the director by keeping track of deadlines and following-up on items with management team.

Is this a good fit for you?

We're looking for someone who can:

- Organize and coordinate agendas for meetings and events
- Synthesize information to summarize main points
- Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
- Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
- Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
- Use discretion, handle confidential and sensitive information, and resolve conflicts
- Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
- Problem-solve proficiently, demonstrating initiative and resourcefulness

**Your background and experience**
- Completion of grade 12; some post-secondary education is an asset
- 3 years of related work experience in an administrative role supporting senior management and/or Director level operations
- Strong working knowledge of Microsoft Excel, Word, PowerPoint, and SharePoint
- Other equivalencies may be considered

We’ll consider an equivalent combination of education and experience.

**Important to know**

Before we can finalize any offer of employment, you must:

- Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

**Who we are**

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

**What’s it like to work at WorkSafeBC?**

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

**Learn more**: Discover who we are.

**Our benefits**

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your