Manager, Corporate Governance/assistant Corporate

2 weeks ago

Burnaby, Canada E-Comm 9-1-1 Full time

**MANAGER, CORPORATE GOVERNANCE/ASSISTANT CORPORATE SECRETARY**

At E-Comm 9-1-1, we are committed to building a diverse and inclusive workforce that represents the many communities that we proudly serve.

**OUR VALUES**

RESPECT | ACCOUNTABILITY | INTEGRITY | SERVICE | COLLABORATION

E-Comm 911 is seeking a highly skilled and motivated professional with a passion for developing and upholding strong corporate governance practices and effective governance frameworks.

Reporting to the VP of Legal & Governance, you will perform work in support of the Board of Directors and their various subcommittees, as well as stakeholder and service committees that form the organization’s corporate structure. You will be responsible for managing documentation related to meetings and, in consultation with the Corporate Secretary, advise on relevant legislation, rules, regulations, and procedures. You will also be accountable for administering obligations under the Freedom of Information and Protection of Privacy Act.

A skilled and diplomatic communicator, you will act as the day-to-day liaison between the Board, Executive Team, shareholders, key stakeholders and clients regarding Board matters.

**Your key responsibilities will include**:

- Designing, implementing, and updating corporate governance policies and procedures to align with industry best practices and legal requirements
- Coaching and supporting senior management throughout the meeting preparation process to ensure Board requirements are clearly understood and that reports are properly and professionally prepared and appropriately distributed, ensuring compliance with statutory and other legislative authorities
- Assisting the Board of Directors in understanding their roles, responsibilities, and duties as well as managing orientations for new Board members and developing Director information packages
- Attending meetings of the Board and committees including managing recording of proceedings and preparation of minutes, ensuring the accurate legal wording of Board resolutions and that minutes are certified and appropriately stored at E-Comm and the designated company’s records office
- Liaising between the Board, the Executive Leadership Team, shareholders, and stakeholders regarding Board decisions and information, communicating effectively with the Directors and Board committees
- Providing trusted counsel and advice to department heads and other internal staff relative to corporate shareholders, the interpretation of policies and Board resolutions, and maintaining and updating the Board of Directors’ portal

**WHAT YOU BRING**
- Completion of a Bachelor’s Degree supplemented by experience in public safety, local government, or business; or an equivalent combination of education, training, and experience
- A minimum of 5-7 in a corporate governance role within a complex public sector organization is desired
- Knowledge of the functions and objectives of the Boards and relevant committees and the rules and procedures governing meetings.
- Knowledge of the legislation, regulations, and policies applicable to the work performed.
- Ability to provide administrative support and procedural guidance to the Board and various committees and to follow up on member commitments
- Ability to perform report management functions and to research and advise on a variety of matters related to the work.
- Demonstrated ability to maintain corporate records
- Knowledge of business English and current office practices and procedures
- Ability to communicate effectively orally and in writing and to prepare clear, concise, and complete reports and correspondence on matters related to the work
- Ability to administer the Freedom of Information and Protection of Privacy Act is an asset but not essential

**SECURITY REQUIREMENTS**:
As a condition of employment at E-Comm, the required Police Security Clearance applicable to the position must be acquired and maintained. This is a process carried out by our law enforcement partner agencies, facilitated by E-Comm. The minimum residency in Canada to qualify for this position, as established by our law enforcement partner agencies, is 5+ years.

**WHAT WE OFFER**:

- Competitive salary - with the opportunity for increases
- Minimum 3 weeks vacation to start
- Earned Time Off - eligibility to participate in our Accumulated Time-Off Program
- 100% paid extended health and dental benefits
- Pension - employer matched contributions to Municipal Pension Plan, a defined benefits plan
- Career development - we are supportive in developing your skills while pursuing your career at E-Comm

**Vaccination Policy**:E-Comm 911 has a vaccination policy that is currently suspended. However, should the policy be reinstated, it will be a requirement for all current and future employees.

**JOB DETAILS**:

- Job status: Regular Full-Time
- Hours of work: Monday to Friday, 40 hours per week
- Wage/Salary: PG 28 | $100,484 - $118,788 annually (2023 rat

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