Research/operations Assistant

6 months ago

Markham, Canada Everest Clinical Research Full time

Everest Clinical Research (“Everest”) is a full-service contract research organization (CRO) providing a broad range of expertise-based clinical research services to worldwide pharmaceutical, biotechnology, and medical device industries. We serve some of the best-known companies and work with many of the most advanced drugs, biologics, and medical devices in development today.

Everest has been an independent CRO since 2004 with a strong foundation as a statistical and data management center of excellence. Building on this foundation, Everest has successfully developed and established itself as a full-service CRO. Everest’s headquarters are located in Markham (Greater Toronto Area), Ontario, Canada with additional sites in Bridgewater (Greater New York City Area), New Jersey, USA, Shanghai (Pudong Zhangjiang New District), China and Taipei, Taiwan.

Everest is known in the industry for its high quality deliverables, superior customer service, and flexibility in meeting clients’ needs. A dynamic organization with an entrepreneurial origin, Everest continues to experience exceptional growth and great success.

Quality is our backbone, customer-focus is our tradition, flexibility is our strength that’s us that’s Everest.

To drive continued success in this exciting clinical research field, we are seeking a committed, skilled, and customer-focused individual to join our winning team as a **Research/Operations Assistant **for our Toronto/Markham, Ontario, Canada on-site location, or remotely from a home-based office anywhere in Canada in accordance with our Work from Home policy.

**Key Accountabilities**:

- Provided ad hoc research assistant support to the clinical trial project teams.
- Assisted with the planning and execution of business operational projects to improve project management and broader enterprise functional, process, and technology capabilities, working with cross‑functional leaders and any third part vendor.
- Manage all incoming calls to the company general phone line including screening and directing calls, taking messages while ensuring knowledge of staff movements in and out of the office.
- Provide ad hoc administrative support in a timely manner for Senior Personnel of the company.
- Ensure that the employee out-of-office and work-from-home calendars are up to date.
- Greet and direct visitors to the office.
- Maintain and review inventories of general and special office and kitchen supplies, including but not limited to personal protective equipment (PPE), stationery, copy room supplies, shipping and courier supplies, and beverages for the office; order new supplied to replenish as needed.
- Prepare business card orders for new staff and title changes/promotions.
- Update office and cubicle access key trackers and inventory.
- Prepare and distribute correspondence including international couriers, local couriers, and mail deliveries.
- Support office expense tracking and management activities such as documenting and filing business invoices, updating invoice trackers for key functional areas, and mailing cheques to Everest vendors.
- Coordinate logistics for client visits, conferences, employee meetings, and social/wellness events. Coordinate logístical planning and execution activities include catering, activity coordination, and travel arrangements.
- These tasks are performed in a timely and accurate manner and in compliance with Everest and trial sponsors’ requirements. Maintain and prepare for final archival of documents relevant to the assigned clinical trials, and assist the corporate archivist in assembling and archiving such documents.

**Qualifications and Experience**:

- A Bachelors’ degree in health science, physical, or biological fields.
- Past experience in an office administration role is an asset.

We thank all interested applicants, however, only those selected for an interview will be contacted.

LI-Remote
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