Lead Coordinator, Academic Administration

1 month ago

Ottawa, Canada University of Ottawa Full time

**Follow us on **LinkedIn**

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Program Management

**# of Open Positions**:
1

**Faculty/Service - Department**:
Postgraduate Medical Education

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
March 14, 2024

**Closing Date**:
March 25, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$67,783.00 - $85,623.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
Under the direction of the Postgraduate Medical Education (PGME) Director, the incumbent is responsible for IT project management, providing support and coordination. Plans and oversees projects including the implementation process and timelines and makes recommendations as needed. The incumbent is also responsible for the coordination of training workshops for all Program Administrators (PA) working in Postgraduate Medical Education. Finally, this position also coordinates, updates and manages PGME trainees’ files to ensure accuracy of data, completes reporting for internal and external partners, and ensures all requirements are met during the enrolment cycle.

**In this role, your responsibilities will include**:

- Prepares medical education-related project proposals including project briefings, terms of reference, milestones, evaluation criteria and monitoring frameworks. Reports on the progress of the various projects and activities to the Manager.
- Acts as the initial point of contact for stakeholders involved in project initiatives (i.e. inside and/or outside the PGME Office) who would like to initiate a project. Leads the design and coordination of the projects by helping to define their scopes, developing solutions/approaches, briefing the staff engaged in the project and coordinating the process to delivery/implementation. Monitors progress and prepares technical updates (as deemed appropriate).
- Conducts briefing sessions with stakeholders to gain information on proposed projects. Evaluates relevance, summarizes and consolidates this information, and makes recommendations on course of action.
- Coordinates, elaborates and delivers (where applicable), the planning of internal training Program Administrator (PA) sessions and monitors all aspects of this program jointly with, PGME staff and Manager.
- Monitors quality of production, workflow and client satisfaction throughout the cycle of a project and prepares progress reports as well as brief Quality Assurance updates.
- Completes required reporting on number of programs, and categories of medical trainees for submission to the Ministry of Education, and to other ministerial governing bodies on behalf of PGME. Manages the reporting, validation and submission of data to Ministry of Health and Long-term Care, as well as medical trainee days.
- Completes all tasks associated with the enrolment of trainees such as ensuring compliance to requirements, payment of fees, data entry of registration information, for example, and the maintenance of their records in accordance with accreditation standards and within required timeframes, ensuring quality and data integrity through adhering to uOttawa’s IT policies and procedures.

**What you will bring**:
Essential Qualifications
- Knowledge in project coordination / management acquired through post-secondary education
- Minimum of 3 years of demonstrated experience in a similar role

Other Qualifications
- Knowledge of project coordination methods, techniques and practices to develop proposals, work plans, estimate resource requirements, risk identification and development of alternative actions, monitoring and reporting progress, and establishing and coordinating the activities of project teams as needed.
- Experience in administration in a health education environment, preferably at the postgraduate medical education level.
- Experience in researching, developing and implementing action plans.
- Proven ability to organize and execute several projects simultaneously under tight deadlines, including prioritizing tasks and negotiating with stakeholders.
- Analytical skills to determine needs and provide advice and guidance.
- Collegial and a team player, able to work both independently and within a team.
- Organizational, interpersonal and communications skills, as well as good judgment, tact and diplomacy
- Strong customer service orientation.
- Bilingualis

  • Lead Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...

  • Lead Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 24 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: DFM Education **Campus**: 600 Peter Morand **Union Affiliation**: N/A **Date Posted**: April 04, 2024 **Closing Date**: April 15, 2024 **Note**:...

  • Lead Coordinator, Academic Administration

    2 days ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: November 27, 2023 Closing Date: December 08, 2023 Note: Applications will be accepted until 11:59 PM on the day...

  • Lead Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...

  • Lead Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Operations & Exam Centre **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: avril 01, 2024 **Closing Date**: avril 12,...

  • Intermediate Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Esther Ouellet Campus: Main Campus Union Affiliation: SSUO Date Posted: March 11, 2024 Closing Date: March 22, 2024 Note: Applications will be accepted until 11:59 PM on...

  • Lead Coordinator, Academic Administration

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Program Management of Open Positions: 1 Faculty/Service - Department: Postgraduate Medical Education Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: March 14, 2024 Closing Date: March 25, 2024 Note: Applications will be accepted...

  • Lead Coordinator, Academic Program Management

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: UGME Preclerkship **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: March 28, 2024 **Closing Date**: April 08,...

  • Lead Coordinator, Academic Program Management

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: February 15, 2024 Closing Date: February 26, 2024 Note: Applications will be...

  • Lead Administrator, Academic Administration

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Administrative Support of Open Positions: 1 Faculty/Service - Department: Registrar, Operations Campus: Main Campus Union Affiliation: SSUO Date Posted: February 15, 2024 Closing Date: February 26, 2024 Note: Applications will be accepted until...

  • Academic Integrity Administrator

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: Academic Integrity Office (Sandra Larwill) Position Type: Full-Time Administrative Salary Range: $88,308.34-$110,383.91-Annual Scheduled Weekly Hours: 36.25 Anticipated Start Date: June 19, 2023 Length of Contract: N/A Posting Information Posting Closing Date: May 9, 2023 Please note: jobs are posted until 12:01 am on the job closing...

  • Intermediate Coordinator, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: November 13, 2023 Closing Date: November 24, 2023 Note: Applications will be accepted until 11:59 PM on the day prior...

  • Lead Coordinator, Academic Program Management

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Program Management **# of Open Positions**: 1 **Faculty/Service - Department**: Internationalization and Global Health Office **Campus**: 600 Peter Morand **Union Affiliation**: SSUO **Date Posted**: April 25, 2024 **Closing...

  • Intermediate Administrative Assistant, Academic

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Administrative Support of Open Positions: 1 Faculty/Service - Department: Administration, Department of Mathematics and Statistics Campus: Main Campus Union Affiliation: SSUO Date Posted: July 20, 2023 Closing Date: July 31, 2023 Note: Applications will be accepted until...

  • Lead Coordinator, Electives Administration

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: UGME Clerkship **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: May 09, 2024 **Closing Date**: May 20, 2024 **Note**:...

  • Intermediate Specialist, Academic Administration

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): N/A **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: UGME Clerkship **Campus**: Roger Guindon Hall **Union Affiliation**: SSUO **Date Posted**: April 29, 2024 **Closing Date**: May 10, 2024 **Note**:...

  • Intermediate Administrative Assistant, Academic

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Administrative Support **# of Open Positions**: 1 **Faculty/Service - Department**: Department of Mathematics and Statistics, Faculty of Science **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: April 08,...

  • Intermediate Officer, Academic Administration

    2 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 22 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: mars 18, 2024 **Closing Date**: mars 29, 2024 **Note**: Applications will be...

  • Intermediate Coordinator, Academic Program

    2 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: Administration Campus: Hamelin Hall Union Affiliation: SSUO Date Posted: June 01, 2023 Closing Date: June 12, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Supervisor, Academic Administration

    2 months ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Undergraduate Studies Campus: Social Sciences Building Union Affiliation: SSUO Date Posted: février 29, 2024 Closing Date: mars 11, 2024 Note: Applications will be...