Business Operations Coordinator

3 weeks ago

Mississauga, Canada Partners Community Health Full time

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

**Position Summary**:
As a Business Operations Coordinator at PCH, you will play a pivotal role in ensuring the efficient and smooth operation of various business functions within the facility. This multifaceted position involves coordinating administrative tasks, financial activities, and supporting the overall business operations of PCH. The Business Operations Coordinator collaborates with various departments to enhance operational effectiveness and contribute to the delivery of high-quality care to residents.

**Key Responsibilities**:

- Prepare regular reports on the status of contracts, including milestones, renewals, and Performance metrics
- Maintain accurate and organized data related to business operations and finances
- Generate reports and analytics to support decision-making processes
- Organize and manage executives' calendars, including scheduling meetings, appointments, and travel arrangements
- Anticipate scheduling conflicts and proactively resolve them
- Coordinate and plan internal and external meetings, including preparing agendas, materials, and logístical arrangements
- Attend meetings, take minutes, and follow up on action items
- Draft and edit documents, reports, and presentations on behalf of executives
- Coordinate with vendors and suppliers for the procurement of goods and services
- Assist in the generation and processing of purchase orders based on approved requisitions
- Collaborate with IT, Facility and procurement to address issues or concerns raised by clinical team
- Monitor and Track request related to Facility, IT and Procurement department.
- Act as a liaison between different departments to streamline communication and facilitate cross-functional collaboration
- Work closely with corporate support services teams to coordinate activities and events for residents
- Collaborate with the Finance and Performance HR department to facilitate recruitment processes, onboarding, and staff scheduling
- Controls, coordinates, and maintains schedules and coordinates meetings, appointments and other activities and follow-up work as needed
- Assist in implementing improvement initiatives to enhance the overall quality of services provided

**Qualifications**:

- Diploma in Business Administration, Human resources, Healthcare Management, or a business-related diploma or certificate
- 7 years of administrative and coordinator experience in a fast-paced environment
- Proven experience as an Executive Assistant or coordinator role, preferably supporting CFO
- A proactive, self-starter attitude, and someone who takes initiative, owns projects, and meets deadlines
- Proven attention to accuracy and detail, someone who is highly organized and has the ability to prioritize and multi-task under pressure and with time-sensitive deadlines
- A mature personality with the ability to observe and maintain high standards of confidentiality
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Familiarity with financial management and budgeting
- Proficient in office software and data management tools

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

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