Administrative Co-ordinator

3 weeks ago

Abbotsford, Canada Redwood Early Childhood Education Full time

**Job Title**: Administrative Co-ordinator

**Job Summary**:
As an Administrative Coordinator for our daycare center, you will play a vital role in ensuring the efficient management of administrative tasks and facilitating the seamless operation of the facility. Your responsibilities will encompass a wide range of administrative duties, including office management, record-keeping, communications, and coordination with staff, parents, and external stakeholders.

**Key Responsibilities**:

- **OFFICE MANAGEMENT**: Oversee the day-to-day operations of the administrative office, maintaining a welcoming and organized environment for parents and staff.
- **CLIENTELE & FINANCE ASSISTANCE**:Collaborate closely with the Accountant to maintain accurate records of attendance, enrollment, billing, expenses, shifts, and other important documents, utilizing a combination of online and offline systems to ensure meticulous financial management.
- **STAFF MANAGEMENT ASSISTANCE**:Assist in the management of staff members by actively participating in hiring, training, scheduling, and team building, utilizing digital tools (such as Connecteam) to enhance efficiency in these processes.
- **BUSINESS DEVELOPMENT & BEST PRACTICES**:Contribute to the development and implementation of policies and procedures by staying updated on the latest advancements and best practices in early childhood education, promoting continuous improvement and supporting business growth.
- **COMMUNICATIONS AND RELATIONSHIP BUILDING**:Cultivate and nurture relationships with parents, vendors, and educators, actively seeking feedback and utilizing digital channels to effectively communicate updates, opportunities, and maintain open lines of communication.
- **FACILITY DESIGN AND BRAND ASSISTANCE**:Collaborate closely with the marketing director to maintain and enhance the daycare facility's offline design and brand identity, ensuring consistency in messaging and visual representation across digital platforms and marketing materials.
- **ENROLLMENT ASSISTANCE**: Collaborate with the enrollment team to process new enrollments, complete paperwork, and conduct facility tours for prospective parents.
- **GENERAL ADMINISTRATIVE TASKS**: Undertake various administrative tasks, including filing, data entry, and supporting other departments as required.

By effectively balancing the responsibilities of overseeing the facility's daily operations and managing digital procedures, the individual in this role plays a critical part in supporting the Daycare Facility Director and ensuring the smooth functioning of the daycare facility.

**Qualifications**:

- ECE/ECEA Designation and Licensing is a mandatory requirement.
- Criminal Records Clearance from the Province of BC and Vulnerable Check Clearance from the Police Required (having it on-hand is an Asset)
- Minimum of 1-2 years of experience in a Leadership role
- Strong Attention to Details and Accuracy is Required.
- Proficiency in Google Suites (Drive, Docs, Sheets) is Required.
- Food Safe Certification is an Asset.
- Driver's License is an Asset.
- Current First aid and CPR certification is an Asset.

**Expectations**:

- Strong communication and interpersonal skills, including the ability to work collaboratively with staff, parents, and caregivers.
- Demonstrated ability to manage budgets, supervise staff, and develop and implement policies and procedures.
- Strong proficiency in Computer and Technical Skills is expected.
- Knowledge of early childhood education best practices and regulations related to childcare is an Asset.

**Salary**: $20.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC V2T 5X5: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you completed your ECE Education in Canada?

**Experience**:

- Management Experience in the ECE field?: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- ECE or ECEA Licence (required)

Shift availability:

- Day Shift (required)

Work Location: In person

  • administrative co-ordinator

    1 month ago

    Abbotsford, Canada JP SEKHON TRANSPORT LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • administrative co-ordinator

    1 month ago

    Abbotsford, Canada JP SEKHON TRANSPORT LTD. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • Office Co-ordinator

    1 month ago

    Abbotsford, Canada Sri Guru Nanak Travel Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Media & Marketing Co-ordinator

    6 days ago

    Abbotsford, Canada Insight for Living Ministries Canada Full time

    **About Insight for Living Canada** As the Canadian Bible-teaching ministry of Chuck Swindoll, our passion is to see lives changed and faith renewed through accurate, clear, and practical teaching of God’s Word. Our national office is committed to excellence in communicating the truths of Scripture and the person of Jesus Christ. Our hope is people will...

  • Office Co-ordinator

    6 days ago

    Abbotsford, Canada J&J Freshlook Homes Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Urban area - Rural area **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Ministry Partner Co-ordinator

    6 days ago

    Abbotsford, Canada Insight for Living Ministries Canada Full time

    **General Description** The ministry relations department is responsible for facilitating, developing, and maintaining relationships with friends of Insight for Living Canada (IFLC) for a mutually satisfying return on investment in order to advance the ministry and its mission. Within the department, the ministry partner co-ordinator works to strengthen the...

  • Program Co-ordinator

    1 month ago

    Abbotsford, Canada BC Agriculture in the Classroom Foundation Full time

    **PROGRAM COORDINATOR ~ Administration** The BC Agriculture in the Classroom Foundation Program Coordinator will contribute to the successful implementation of BCAITC programs. Our non-profit, charitable organization works with farmers, teachers, and agri-food business; we teach students about the story of our food and agriculture in BC. The position will...

  • Administrative Assistant

    1 month ago

    Abbotsford, Canada Fleet Compliance Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Answer electronic enquiries - Order office supplies and maintain inventory - Plan, organize, direct, control and evaluate daily operations - Greet people and direct them to contacts or service areas - Carry out administrative activities of...

  • Office Administrator

    2 days ago

    Abbotsford, Canada L & P Tire Service Ltd. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Officer

    4 weeks ago

    Abbotsford, Canada Bill's Trucking Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Administrative Officer

    1 month ago

    Abbotsford, Canada Xtractor Logistics Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Administration Officer

    1 month ago

    Abbotsford, Canada Navdeep Aulakh Personal Real Estate Corporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Administration Officer

    1 month ago

    Abbotsford, Canada Sids Auto Glass and Detailing Ltd Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    4 weeks ago

    Abbotsford, Canada Xtractor Logistics Ltd Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada DR R RIAR INC Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    1 month ago

    Abbotsford, Canada Axl Amazing Xpress Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Administration Officer

    1 month ago

    Abbotsford, Canada FIVE CORNERS FURNITURE GALLERY Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    4 weeks ago

    Abbotsford, Canada PB-23 DRYWALL & CONSTRUCTION LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada Navdeep Aulakh Personal Real Estate Corporation Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are...

  • Administrative Officer

    4 weeks ago

    Abbotsford, Canada UV INTERNATIONAL TRADERS INC. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...