Him Coordinator- Scheduling and Registration

3 weeks ago

Toronto, Canada SickKids Centre for Community Mental Health (CCMH) Full time

POSITION: HIM Coordinator - Scheduling and Registration

PROGRAM: Health Information Management and Analytics

LOCATIONS: Sheppard and Jarvis Site

POSITION DETAILS: 1.0 FTE, 35 hours/week

COMPETITION #: 23-024

**The Garry Hurvitz Centre for Community Mental Health at SickKids (GH-CCMH) is a child and youth mental health centre integrated with **The Hospital for Sick Children (SickKids)**. GH-CCMH is also a core service provider within the Toronto region of Child and Youth Community Mental Health Providers. As such, the Centre has an ambitious agenda to provide the highest quality evidence-informed care offering a range of services from prevention and early intervention through counselling and therapy, assessment and intensive supports. Services are provided in both in-person and virtual formats. As an employer, the Centre strives to reflect the many diverse cultures and identities represented in the children, youth and families we serve and seeks to provide an inclusive and equitable workplace. We are also connected to the continuum of mental health services for children and youth supported by SickKids: the Brain and Mental Health Program, the **SickKids TeleLink Mental Health Program**, the **SickKids CCMH Learning Institute** and our online resources through **AboutKidsHealth**. **Find out more about GH-CCMH**.**:
**The Scheduling and Registration Coordinator will be responsible for the client scheduling process and facilitate the delivery of clinical services by providing a high level of support and assistance to clinical staff, clients, and families. This position includes two key roles; Client-facing and non-client-facing, that work together to provide excellent customer service and administrative support for staff and clients. This position will cover afternoons and evenings, from 12pm to 8pm.**

**Key Responsibilities**:
**Scheduling**
- Answering phone calls and returning messages through MHAP program for general waitlist inquires, validating information in information systems including Admission, Discharge and Transfer (ADT), general inquiries from professionals, referring out for out of catchment or not in the age bracket for services.
- Manage internal referrals by inputting them into client information systems, assigned to appropriate staff to make decisions about acceptance of the referral, send to health records when accepted or declined.
- Maintain appointment schedules on the electronic scheduling system and notify clients, families and staff of any updates or changes to their appointments
- Photocopy, scan, and fax documents as required
- Coordinate various interdepartmental activities and requests such as: update client information; check clients in for their appointment, schedule follow-up appointments or request collateral information from external providers
- Input scheduling data into the electronic scheduling system and produce reports to support staff and managers in managing client flow
- Communicate with inter-professional team members within and outside of the organization to coordinate the bookings, or information sharing
- General Scheduling duties including calendar management, and monitoring multiple inboxes

**Registration**
- Greet clients in a professional and pleasant manner upon arrival at the site to collect and document relevant information, as applicable
- Review, update or enter registration, discharge, and client transaction information
- Collate clinical data and relay this information in a precise and timely manner to colleagues within and outside of the organization
- Follow up with referees on incomplete information
- Assume responsibility for identifying and advancing issues and concerns with the HIM Analyst or HIM Supervisor in a time sensitive manner
- General Registration duties including file and document management.

**OHIP Billing**
- As a member of the HIMA team, act as a OHIP billing administrator by supporting physicians with OHIP billing management, reconciliation, and submission, and working with physicians, leadership and Finance on issues related to OHIP billing
- Act as the liaison for external contacts

**Organizational**
- Assist in the efficient and effective operation of the HIMA department
- Provides coverage for Centre reception sites on a rotational basis, including management of telephone systems, responding to and appropriately redirecting client enquiries.
- Participate in the design, development, and implementation of electronic scheduling tools and processes
- Performing other duties as assigned

**Other**
- Complies with the organization’s vision, policies and procedures
- Performs other tasks as assigned by management

**Qualifications**:

- Health Information Management Diploma / Degree or Medical Office Administration certificate required
- Graduate of a CHIMA accredited HIM program preferred
- Certified and in good standing with Canadian Health Information Management Association (CHIMA)/Canadian College of Health Information M

  • Registration, Scheduling

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/03/2023 **Req ID**: 30034 **Faculty/Division**: Faculty of Arts & Science **Department**: Faculty Registrar **Campus**: St. George (Downtown Toronto) **Position Number**: 00043203 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Administrative Coordinator, Registration

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/28/2024 **Req ID**: 36235 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Postgraduate Medical Education **Campus**: St. George (Downtown Toronto) **Position Number**: 00056140 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Registration Officer

    4 weeks ago

    Toronto, Canada Real Estate Council of Ontario Full time

    The Real Estate Council of Ontario (RECO) is seeking one (1) Registration Officer. We have one permanent position available to start immediately. About RECO RECO is a not-for-profit corporation responsible for administering the T_rust in Real Estate Services Act, 2002_ (TRESA) and associated regulations on behalf of the province of Ontario to protect the...

  • Scheduling Coordinator

    1 month ago

    Toronto, Canada Fleming College Toronto Full time

    **Job Summary** Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute. The Academic Assistant plays an essential role as the first point of contact in the front desk for the Academic Department. The Academic...

  • Events and Registration Specialist

    1 day ago

    Toronto, Canada Contex Group inc. Full time

    With offices in downtown Toronto and Montréal, Contex Group Inc. is a bilingual event first media company with flagship specialty brands such as _Les Affaires_, _Contech_, _Avantages,_ _Benefits Canada and Canadian Investment Review._ Contex stand for **Content**and **Experience**, specializing in producing quality content across all its platforms, and...

  • Registrations Advisor

    1 month ago

    Toronto, Canada Richardson Wealth Full time

    **Employment Status**: Permanent, Full-Time **Location**: Toronto, ON **Department**: Risk & Compliance **Reporting To**: Senior Manager, Registrations **Job Id**: CPL - 078 **Job Level**: L3 **Seniority Level**: Associate **Position Overview**: Help support the Risk and Compliance Operations team manage the day to day functions that are instrumental...

  • Scheduling Coordinator

    3 weeks ago

    Toronto, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    1 week ago

    Toronto, Canada Classic Fire + Life Safety Full time

    **Company Description** **IT STARTED WITH A COMMON MISSION - TO PROTECT PEOPLE** This mission is the reason why two organizations joined forces in 2021 to create Classic Fire & Life Safety - comprising the strength of all partners, united in one, clear mission. In June 2021, Classic Fire Protection and FCFP began a journey to come together to create a...

  • Scheduling Coordinator

    1 month ago

    Toronto, Ontario, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staffWhy Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    1 month ago

    Toronto, Canada C-Care Health Services Full time

    **Who We Are** C-Care is a healthcare staffing agency with over 20 years of experience in providing high quality care services to homes and healthcare facilities. We are providing temporary staffing assignments for our clients located within Greater Toronto Area. We offer professional and dedicated healthcare services to private homes, hospitals,...

  • Scheduling Coordinator

    3 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    3 weeks ago

    Toronto, ON, Canada S.R.T. MedStaff Full time

    About S.R.T. MedStaffS.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!Why Join S.R.T. MedStaff?S.R.T. MedStaff provides diverse...

  • Scheduling Coordinator

    4 weeks ago

    Toronto, Canada Ecoline Windows Full time

    **Ecoline Windows, a leading company in the Windows and Doors installation market is seeking a Scheduling Coordinator committed to the company's success. We specialize in replacement windows, doors and patio doors for the residential market and work directly with homeowners.** **Responsibilities** - Schedules and confirms installation and service...

  • Senior Registration Specialist

    7 days ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario Full time

    Description : OVERVIEW OF ROLE To provide advisory and consultation services to corporate client registrants to facilitate compliance with legislated requirements for licensing application, submissions. To analyze and recommend approvals for registration application submissions and prepare briefings and Minister and Superintendent's letters. To...

  • Patient Registration

    1 month ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research...

  • Executive Administrative Support Specialist

    1 month ago

    Toronto, Canada Child Development Institute Full time

    **Responsibilities**: Efficiency and smooth coordination of executive level functions Reporting to the Executive management and CEO, the incumbent supports him in his duties and provides administrative support for the general management. Continuously updating the CEOs agenda and managing all activities/priorities; Takes the lead/helps in the logístical...

  • Senior Registration Specialist

    3 weeks ago

    Old Toronto, Canada Knewin Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Senior Registration Specialist

    3 weeks ago

    Old Toronto, Canada Knewin Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Senior Registration Specialist

    3 weeks ago

    Old Toronto, Canada Knewin Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...