Planning Team Assistant

4 days ago

Salt Spring Island, Canada Islands Trust Full time

**Planning Team Assistant**:
**JOB PROFILE**
Position #88093(SSI), 36571(GAB), 36560(VIC)

**TITLE***:PLANNING TEAM ASSISTANT

**CLASSIFICATION***:CLERK GRID R9

**MINISTRY***:ISLANDS TRUST, MINISTRY OF MUNICIPAL AFFAIRS

**WORK**
**UNIT***:PLANNING SERVICES

**SUPERVISOR TITLE***:REGIONAL PLANNING MANAGER

**SUPERVISOR**
**POSITION**
**#**:36547(SSI), 36532 (GAB), 36529 (VIC)

**PROGRAM**
Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other level of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.

**JOB OVERVIEW**
The focus of this position is to provide administrative support to the business of the Local Trust Committees and the regional office planning team. This is not a planning officer position.

Under the direction of the Regional Planning Manager (RPM) the Planning Team Assistant undertakes the responsibilities of supporting the planning staff to carry out the day-to-day business of one or more local trust committees.

Working within a highly complex political environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures:

- Organizing, coordinating and supporting regular and special meetings for Local Trust
- Committees (including electronic meetings);
- Coordinating minute-taking for Local Trust Committee Meetings, Public Hearings and Community Information Meetings;
- Coordinating and providing support for Advisory Planning Commissions (APC), Boards of Variance and other bodies;
- Handling incoming correspondence;
- Web-posting;
- Providing back up to the Legislative Clerk as needed; and
- Assisting with agenda preparation as directed by the Regional Planning Manager.

**ACCOUNTABILITIES**

**Meeting Coordination responsibilities**:

- Ensuring all aspects of the coordination for meetings (including regular and special, electronic and other, LTC meetings) are organized in a timely manner; and
- Coordinating meetings and appointments as required for the Planning team.

**Agenda Preparation responsibilities**:

- Assisting with agenda preparation as directed by the Regional Planning Manager.

**Administration of Minute Takers and of Minutes of Meetings responsibilities**:

- Participating in recruitment, training and orientation of minute taking staff;
- Administering minute preparation by reviewing draft minutes from minute takers,
- Proofreading, formatting, copying, tracking and circulating of minutes from a variety of sources and meetings, in compliance with established policies and applicable legislation;
- Providing feedback/instruction and direction to minute takers;
- Attending meetings to take minutes as required;
- Providing assistance to Legislative Clerk as directed by the Regional Planning Manager, to prepare and/or process Resolutions-Without-Meeting; and
- Publishing adopted minutes.

**Application Processing Support responsibilities**:

- Compiling background materials (ie. mapping, title, covenants, related correspondence, etc.);

**Document Records responsibilities**:
**Enquiries responsibilities**:
**Planning Support Responsibilities**:

- Providing support to local planning staff by creating a variety of documents;
- Proofreading and editing; and
- Conducting file searches.

**Commissions and Boards responsibilities**:

- Organizing meetings, statutory notices, agenda packages, maintaining membership tracking databases, processing of agenda correspondence and dissemination of information packages for Advisory Planning Commissions (APC)/Boards of Variance (BOV).

**Teamwork responsibilities**:

- Attending and participating in staff meetings as directed or supported by the Regional Planning Manager.

**Additional Support responsibilities**:

- Under the direction of the Regional Planning Manager, providing backup and assisting other administrative support functions; and
- Providing backup reception coverage as required.
- Must possess and demonstrate excellent oral and written communications skills.

**Web-posting responsibilities**:

- Responsible for posting and updating relevant webpages on the Islands Trust Website as directed by the Regional Planning Manager.

**SELECTION CRITERIA**

**Requirements**:

- Grade 12 or equivalent education, and successful completion of a recognized, relevant, business, college or a post-secondary school certificate.

**Preference may be given for the following**:

- A minimum of 3 years of relevant administrative office support experience, or equivalent combination of work and relevant education.
- Experience i

  • Foh Team Member

    2 weeks ago

    Salt Spring Island, Canada Harbour House Hotel Full time

    **Job Types**: Full-time, Part-time **Pay**: Starting at $16 **Role Summary** F&B server will serve food and beverage items to customers in a friendly, enthusiastic, professional, and timely manner. Great guest experience comes from many places. The sights, sounds, scents and, importantly, service. As a F&B Server, you’ll welcome our guests, recommend...

  • Boh Team Member

    2 weeks ago

    Salt Spring Island, Canada Harbour House Hotel Full time

    The line cook will ensure high levels of food quality, presentation and cost control according to recipe cards - Food preparation will include operating a variety of kitchen equipment to measure, and mix ingredients, wash peel, cut and shred fruits and vegetables, and trimming and cutting meat, poultry and fish for use. - Control food waste, loss and usage...

  • Office Administrative Assistant

    2 weeks ago

    Salt Spring Island, Canada Islands Trust Full time

    **Office Administrative Assistant**: **Posting Title** CLK ST 09R - Office Administrative Assistant **Position Classification** Clerk Stenographer R9 **Union** GEU **Work Options** On-Site **Location** Salt Spring Island, BC V8K 2N8 CA (Primary) **Salary Range** $50,190.86 - $56,546.21 annually **Close Date** **5/1/2024** **Job Type** Regular Full...

  • Assistant Store Manager

    2 weeks ago

    Salt Spring Island, Canada Fields Full time

    **Who We Are**: FIELDS opened its first store in 1950 and has been owned and operated by FHC Enterprises Ltd. since 2012. We’re a Canadian owned, community oriented company looking for amazing people to join our team. With 68 stores across western Canada, our mission is to help small town Canadians live better lives by delivering goods and services for...

  • Assistant Store Manager

    1 week ago

    Salt Spring Island, Canada Fields Full time

    Who We Are:FIELDS opened its first store in 1950 and has been owned and operated by FHC Enterprises Ltd. since 2012. We're a Canadian owned, community oriented company looking for amazing people to join our team. With 68 stores across western Canada, our mission is to help small town Canadians live better lives by delivering goods and services for less. We...

  • Clk St 09r

    2 weeks ago

    Salt Spring Island, Canada BC Public Service Full time

    Posting Title- CLK ST 09R - Office Administrative Assistant- Position Classification- Clerk Stenographer R9- Union- GEU- Work Options- On-Site- Location- Salt Spring Island, BC V8K 2N8 CA (Primary)- Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 5/1/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service...

  • Assistant Branch Manager

    4 weeks ago

    Salt Spring Island, Canada Island Savings, a division of First West Credit Union Full time

    We are currently seeking a Assistant Branch Manager to join our team at our Salt Spring Island branch. The ABM is responsible for the leadership of an assigned team of branch advisory employees (up to the Financial Advisor position) and ensures current and potential members receive exceptional service by providing leadership, coaching and mentoring to...

  • Assistant Branch Manager

    16 hours ago

    Salt Spring Island, Canada Island Savings, a division of First West Credit Union Full time

    We are currently seeking a Assistant Branch Manager to join our team at our Salt Spring Island branch. The ABM is responsible for the leadership of an assigned team of branch advisory employees (up to the Financial Advisor position) and ensures current and potential members receive exceptional service by providing leadership, coaching and mentoring to...

  • Executive Assistant to Owner

    2 months ago

    Salt Spring Island, Canada Phoenix Domes Full time

    DAILY TASKS: WEEKLY TASKS: Creating and/or updating various setup guides/manuals/diagrams Updating product and/or other pages on our website as necessary Social media management - engaging with customers' progress on their dome projects, keeping up with chats & notifications, as well as posting once a week (sometimes less) Assisting in unloading/organizing...

  • Grocery Assistant Manager

    2 weeks ago

    Salt Spring Island, Canada Thrifty Foods Full time

    **Requisition ID**:180098 **Career Group**:Store Careers **Job Category**:Retail - Grocery **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saltspring Island **Location**:9459 Saltspring Island Thrifty **Postal Code**:V8K 2S5 Our family of 134,000 employees and franchise...

  • Human Resources Administrative Assistant

    3 weeks ago

    Salt Spring Island, Canada Lightwater Cove Full time

    **Administrative Assistant** Lightwater Cove is a family owned and operated eco luxury retreat on Salt Spring Island, BC. We are a growing company that prides ourselves on providing a warm and friendly environment for our guests. We are looking for an experienced and organized Administrative Assistant to provide support to our guests, founders and CEO. This...

  • Grocery Assistant Manager

    4 weeks ago

    Salt Spring Island, Canada Thrifty Foods Full time

    Requisition ID: 181525 Career Group: Store Careers Job Category: Retail - Grocery Travel Requirements: 0 - 10% Job Type: Full-Time Country: Canada (CA) Province: British Columbia City: Saltspring IslandLocation: 9459 Saltspring Island Thrifty Postal Code: V8K 2S5 Our family of 131,000 employees and franchise affiliates share a collective passion for...

  • Grocery Assistant Manager

    1 month ago

    Salt Spring Island, Canada Thrifty Foods Full time

    Requisition ID: 181525 Career Group: Store Careers Job Category: Retail - Grocery Travel Requirements: 0 - 10% Job Type: Full-Time Country: Canada (CA) Province: British Columbia City: Saltspring IslandLocation: 9459 Saltspring Island Thrifty Postal Code: V8K 2S5 Our family of 131,000 employees and franchise affiliates share a collective passion for...

  • Administrative Assistant

    2 weeks ago

    Salt Spring Island, Canada Saltspring Plumbing Ltd. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish...

  • Grocery Assistant Manager

    4 days ago

    Salt Spring Island, Canada Thrifty Foods Full time

    **Requisition ID**:181525 **Career Group**:Store Careers **Job Category**:Retail - Grocery **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**:British Columbia **City**:Saltspring Island **Location**:114 Purvis Ln **Postal Code**:V8K 2S5 Our family of 131,000 employees and franchise affiliates share a collective...

  • Clk 09r

    2 months ago

    Salt Spring Island, Canada BC Public Service Full time

    Posting Title- CLK 09R - Office Administrative Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Location- Salt Spring Island, BC V8K 2N8 CA (Primary)- Salary Range- $48,729.07 - $54,899.19 annually- Close Date- 7/13/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Municipal Affairs-...

  • Shipper/receiver

    2 weeks ago

    Salt Spring Island, Canada Bumper to Bumper Full time

    Are you a **Shipper/Receiver** seeking exciting new opportunities? Join our thriving store team, where you will have the freedom to shape your role and contribute to the growth of our company in **Saltspring**. **What You'll Gain Working at Bumper to Bumper?** - A salary to match your skills. - Comprehensive benefits and employee assistance program...

  • Bell Person

    4 weeks ago

    Salt Spring Island, Canada Hastings House Country House Hotel Full time

    The Bell Team is at the heart of the Reception team at Hastings House. The Bell Team Member’s role includes welcoming guests, driving a shuttle, and helping guests to their suites. The Bell Team Member has an impact on guest experience and is often a first contact for guests. **Responsibilities**: - Meeting with Reception staff to review the day's...

  • Shipper/receiver

    1 week ago

    Salt Spring Island, Canada Bumper to Bumper Full time

    Are you a Shipper/Receiver seeking exciting new opportunities? Join our thriving store team, where you will have the freedom to shape your role and contribute to the growth of our company in Saltspring.What You'll Gain Working at Bumper to Bumper? A salary to match your skills. Comprehensive benefits and employee assistance program accessible. A generous...

  • Executive Housekeeper

    2 weeks ago

    Salt Spring Island, Canada Harbour House Hotel Full time

    **Overview** **Languages** English **Education** - Secondary (high) school graduation certificate **Experience** 1 year to less than 2 years **Work setting** - Hotel, motel, resort **Responsibilities** **Tasks** - Establish and implement operational procedures for housekeeping department - Plan and co-ordinate activities of housekeeping supervisors...