Event Planner

Typical hours will be zTuesday to Saturdays 10am to 6pm

**TITLE : Event Planner**

**DEPARTMENT : Catering**

**Scope**:
Responsibilities to solicit and promote catering functions of the hotel while maximizing profits from food and beverage revenues and meeting room rental, service larger groups / conferences and repeat accounts. All to be completed in accordance with the overall hotel strategic plan.

**Primary Responsibilities**:
Ø Understands and abides by company policies and procedures; can effectively communicate them to subordinates.

Ø Conduct site inspections of the property.

Ø Maintains a professional image at all times through appearance, communications and attire.

Ø Negotiates food and beverage prices, meeting room rental, function space, guest room rates and hotel services within approved guidelines.

Ø Assists the client with menu planning, coordinates food, beverage, meeting room set up, décor, timing, audio visual and other services as requested by the client.

Ø Responds quickly to guest inquiries in friendly and efficient manner.

Ø Confirms business by collecting deposits, typing Catering Contracts and collecting signed contracts.

Ø Assures that all clients’ requirements are effectively communicated internally and completed to meet client expectations.

Ø Participates in pre-conference meetings with clients and department heads as necessary.

Ø Participates in weekly Communications Meeting with department heads.

Ø Practices proper accounting procedures

Ø Attends and represents the property at trade shows, receptions, and meetings, as required

Ø Maintains updated files and database

Ø Prepares conference and bridal packages for mail-outs

Ø Other duties as assigned by supervisor or management

**Qualifications**:

- Education_:
Post secondary education in Hotel and Restaurant Management or Business Administration with a minimum of two years related sales or event planning experience.
- Skills_:
Strong written and oral communication skills

Strong interpersonal and decision making skills

Proven sales and negotiation skills

Planning and organization skills, with attention to detail

Strong working knowledge of Microsoft Word/Excel

Valid driver’s license and access to a vehicle if required
- Working Conditions_:
Will be required to work some evenings, weekends and holidays.

Will be required to work in fast paced, stressful environment.

**Organizational Structure**:
**Reports to**:Food and Beverage Manager

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay
- Tips

Ability to commute/relocate:

- Brantford, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- event planning: 1 year (required)

Licence/Certification:

- Smart Serve (preferred)
- Food Handler Certification (preferred)

Work Location: In person