Programs Assistant

2 weeks ago

Port Moody, Canada PoMoArts Full time

**Job Posting**

Programs Assistant

**Summer 2023**

The Port Moody Arts Centre is seeking a qualified, creative, and enthusiastic Program Assistant who has experience working with children to support the delivery of our Summer Art Camps and Arts Education programs more generally. Working closely with the Program Manager, the Assistant to the Program Manager will be immersed in all aspects of the Arts Education Program development and delivery, and will actively contribute to the creation of an inclusive and encouraging environment in which participants of all ages and experience levels can learn and experiment with a variety of art-making materials and practices. This position provides a meaningful opportunity to gain hands-on education, program delivery, and leadership experience in a non-profit community arts organization.

**About PoMoArts**

Housed in the historic Old City Hall and Appleyard House buildings in the heart of Port Moody, the Port Moody Arts Centre is a cultural hub for arts and education. With a mission to promote participation in the arts, we offer a full range of visual, ceramic, theatre, music, and media arts programming for people of all ages and experience levels to explore their creativity and develop artistic skills. The Arts Centre is also home to a public art gallery, showcasing the work of emerging and established artists in a variety of mediums through a professionally curated exhibition program.

**Responsibilities**

Reporting directly to the Program Manager, the Assistant will provide operational support for Arts Education programs throughout the job placement term, and will provide daily support in the delivery of Summer Art Camps for children and youth aged 5 - 17 from the beginning of July until the end of August.

**Program Operations (on-going)**
- Assist with developing, organizing, and planning 2023/2024 Arts programming
- Assist with customer service and conflict resolution related to Arts Education programs, ensuring participant satisfaction
- Provide administrative support, including monitoring registration, configuring, and reviewing all data in the Arts Centre’s online registration system (Xplor Rec) for accuracy.
- Communicate with art instructors regarding their requirements for the program, including compiling biographies, photos, and other information to share with the Marketing Coordinator and assist in the promotion of arts education programs
- Participate in community events and outreach initiatives as a representative of PoMoArts
- Research and perform competitive analysis for arts education programs
- Liaise with the Marketing Coordinator to monitor registration numbers and identify classes to promote in social media and digital marketing campaigns
- Help develop an inventory and supply management system for all art supplies and materials used in the delivery of arts education programs
- Oversee the preparation of weekly documentation, including attendance lists and sign-in sheets
- Complete a final report assessing and making recommendations to improve the Summer program

**Summer Art Camp Coordination**
- Assist staff, instructors, volunteers, and parents with daily camp logistics and programming
- Help facilitate daily sign-in procedures of camp participants, ensuring that all client information and emergency contact forms are complete
- Work with Program Manager to organize and supervise youth volunteers, introducing volunteers to their assigned roles and activities to facilitate smooth integration into programs
- Develop and lead fun, creative, and age-appropriate participatory activities for children during lunch break and outside break.
- Ensure the safety and organization of approximately 50 camp participants each day, ensuring that behavioural policies are followed
- Ensure Health and Safety protocols are in place at all times
- Assist with the documentation of camp activities, including taking photographs of camp participants and coordinating photo release forms
- Assist with the safety protocols as outlined in our Communicable Disease Prevention Plan

**Qualifications**
- Post-secondary education or a demonstrated experience in fine arts, education, community recreation, child and youth studies, sociology, psychology, or a related field
- Have a strong interest in community engagement and educational programming
- Previous experience working with or leading children in large group settings and one-on-one
- Ability to work both independently and collaboratively in a team environment
- Effective verbal and written communication skills
- Exceptional interpersonal and leadership skills with a positive, friendly outlook
- Strong organization and time management skills with demonstrated ability to manage multiple tasks and priorities
- Creative and resourceful with the ability to take initiative and problem solve
- Demonstrated ability to work with participants of all ages, social, cultural, and ethnic backgrounds
- Proficient in Microsoft Office

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