Accounts Payable Administrator

2 days ago

Port Hope, Canada Municipality of Port Hope Full time

The Accounts Payable Administrator is responsible for receiving, reviewing, processing and paying all invoices that are incurred by the Municipality for both daily operations and projects, ensuring they are properly authorized prior to payment. Administer basic accounting functions including but not limited to account reconciliation, journal entries and HST remittance.

**Term**
Approximately 13 months beginning May/June 2024.
**Benefits and Perks**
- Optional enrollment in the OMERS Pension Plan from the date of hire
- Work-life Balance Initiatives
- Wellness, Social and Staff Ambassador Committees
- Employee and Family Assistance Plan
- Perks and Savings Partnerships

**Compensation**
$29.26 - $34.23 per hour

**Responsibilities**
- Understand and ensure compliance with Municipal policies, such as expense reimbursement, expense signing approval thresholds, corporate credit cards. Maintain documents to support implementation of policies and processes, and recommend changes to improve efficiency, ensure adequate controls and industry best practices.
- Document the accounting code for utilities and other invoices requiring expedient processing, while periodically confirming with the department head and providing access to these invoices.
- Ensure invoices have been properly authorized and coded, input data into financial software; post the invoices and generate corresponding reports for review and approval.
- Process and distribute cheques and electronic funds transaction (EFT) payments.
- Manage the vendor contact and account information, outstanding invoices, payment timing and other inquiries.
- Review and reconcile the accounts payable subledger on a monthly basis.
- Prepare monthly and quarterly balance sheet reconciliations for petty cash, accrued liabilities, prepaid expenses, HST, roads inventory and other related accounts.
- Administer and maintain Municipal credit cards; monitor the active card listing and process monthly statements ensuring they are submitted in a timely manner.
- Prepare monthly and quarterly journal entries for library, roads inventory, mail meter and ad hoc journal entries for expense reallocations.
- Prepare monthly and quarterly HST remittances.
- Prepare the bank reconciliation and related entries, including bank transaction fees.
- Prepare all required documents for auditors for areas of responsibility and respond to any inquiries.

**Qualifications**
- Completion of Community College in Accounting, or Business Administration with Accounting courses.
- One (1) to two (2) years related experience working in Accounts Payable required.
- Intermediate computer skills including Accounting/Financial software (i.e. Great Plains Dynamics), and Microsoft Office Suite.
- Valid and satisfactory Criminal Record and Judicial Matters Check.

**Submit an Application**

Please submit your cover letter and resume online at Careers - Municipality of Port Hope by Monday April 1, 2024.
**Recruitment Process**

The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.

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