Accounting Assistant

2 months ago

Red Deer, Canada Red Deer Polytechnic Full time

Position Information

**Position Title**
- Accounting Assistant - Accounts Receivable**Position Summary**
- The Accounting Assistant provides prompt and knowledgeable customer service to students, staff and community members. This position is responsible for a variety of functions related to revenue recognition, account payments and refunds, cash controls and safekeeping of monetary assets, general ledger transfers, reconciliations and monitoring fiscal deadlines ensuring accuracy and timeliness.-
**Position Responsibilities**
- Process payment transactions for student and vendor accounts.
- Accounting for revenue and banking transactions including handling cash, bank deposits, petty cash and ensuring compliance with polices and signing authority procedures.
- Complete financial reconciliations based on analysis of financial transactions including investigation of errors, finding solutions and correcting procedure.
- Generate financial transactions in the accounts receivable system for vendor sponsorship contracts, external client contracts, issue invoices, record account charges and payments.
- Process and issue refunds accurately and timely through systematic analysis and investigation in accordance with regulations and policy.
- Write and maintain accounting procedures including the review and update of current online/procedure manual documentation based on knowledge of GAAP (Generally Accepted Accounting Principles) and PSAS (Public Sector Accounting Standards).
- Manage updates and provide expertise on parking systems including parking communications, technical issues and system changes.
- Assist with special projects and accounts receivable support (i.e. year end, departmental financial controls and audit requests).
- Completes collection activities, year-end bad debt reports, analysis of delinquent accounts, process hold updates and reconcile collection agency reports monthly.
- Monitors compliance with cash controls, deliver support to departments on internal controls and assist with training.
- Customer service inquiries, provide information and guidance efficiently and effectively while maintaining confidentiality.

**Required Qualifications**
- Two years of post-secondary training in Business Administration with a major in Accounting
- Minimum one year related experience
- Proficiency in Microsoft Office 365
- Demonstrated ability to use and to learn financial and related systems including integrated financial systems (Banner) and report writing software (Cognos).
- Experience in cash management, cash controls and electronic banking systems with strong attention to detail
- Strong written and verbal communication skills to articulate and document complex solutions
- Prioritizing work and time management to meet deadlines
- Able to complete complex reconciliations of financial transactions and systems based knowledge of accounting standards (GAAP) and Public Sector Accounting Standards (PSAS).
- Additional core competencies including managing busy times effectively, building rapport, consultative skills, adaptability, personal work ethic, attentiveness, organizing/planning, strong teamwork, sensitivity and respect of others.

**Preferred Qualifications**
- Familiarity with systems such as Ellucian Banner, TouchNet, Global Payments, Odyssey, ID Works and AudienceView would be an asset
- Shows initiative and has advanced problem solving skills to develop efficiencies and effectiveness in daily operations

**Salary or Hourly?**
- Salary**Salary**
- $52,235 - $61,107 Annually**Benefits and Compensation Information**
- Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.- Eligibility to access the above mentioned benefits is dependent upon the Terms and Conditions of Employment.

**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta,
- **Red Deer Polytechnic** (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.
- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
- Whatever brings you to Red Deer Polytechni

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