Secretary Ii

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.

**EIPS is recruiting a permanent part-time Secretary II at Glen Allan Elementary (GLN).
Glen Allan Elementary is an inclusive learning environment, serving approximately 320 students in kindergarten to Grade 6, with 34 engaged staff. The school is located in Sherwood Park, AB.

Glen Allan Elementary’s school goals focus on literacy, numeracy, and citizenship with positive relationships being at the center of all our work. The school aims to engage, motivate, and inspire by focusing on individual strengths, interests, real-world activities and building partnerships with families.
- **Commencing August 28, 2023**:

- **25 hours per week (5 hours per day)**:

- **Open to internal and external applicants, priority will be given to permanent EIPS employees**:

- **EIPS offers a comprehensive benefit package
**Key Duties/Responsibilities**

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor. The following activities are typical examples of a Secretary II PowerSchool/PASI position at the Elementary level:
**PowerSchool/PASI**
- Maintain student attendance daily, record student absence, appointments and late messages from parents
- Call parents if the school has not been contacted regarding the student’s absence as directed by Administration
- Update basic student demographic information
- Maintain student cumulative files
- May be responsible for creating basic reports
- Maintain and verify the information for PASI submissions
- Monitor changes and implications to funding
- Responsible for providing audit information as requested by Alberta Education
- Meet Alberta Education Reporting submission deadlines
- Submit class size information report
- Register new students

**Secretary/Clerical**
- Responsible for telephone switchboard and direct calls to the appropriate department
- Record and relay telephone messages to staff and students
- Welcome and assist visitors to the school office
- Distribute mail and courier material to mailboxes
- Assist staff members with office equipment problems
- Communication through Synervoice
- Type correspondence, letters and memos for administrators and teachers
- Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
- Take minutes at the staff meetings, type and distribute them to staff
- Perform general office duties, file and photocopy

**First Aid**
- Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
- Supervise students in case of illness or accidents
- Attend to student injuries or illnesses
- Document medical action is taken with the student

**Qualifications**

**Education and Experience**
- High School Diploma
- Supplemented by related courses
- Minimum one to three years of related experience in a school or office environment

**Demonstrated Skills and Competencies**
- Accurate data entry skills
- Good oral and written communication skills
- Switchboard experience
- Good interpersonal skills
- Good organizational and time management skills
- Good prioritization, organization, multitasking, problem-solving and time-management skills
- Ability to work independently
- Strong ability to adapt and manage change with frequent interruptions
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
- Personal suitability

**Posted On**

May 15, 2023

**Closing Date & Time**

May 18, 2023 04:00 PM MST/MDT

**Openings**

1

**Job Type**

Part Time

**Job Category**

ECE, EA and Support Staff

**City**

Sherwood Park

**School/Location**

Glen Allan Elementary

**Salary**

$21.78 - $26.26

**Employment Start Date**

August 28, 2023

**Mandatory Document**
- Resume
- Cover Letter