Construction Procurement

3 weeks ago

Ottawa, Canada Caivan Development Corporation Full time

**Company Mission**:
Excellence in community development and home building through efficiency, optimization, and innovation.

**Company Values**:
**Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win.

**Integrity**: We make promises thoughtfully and deliberately and then follow through.

**Curiosity**: We never stop asking questions or challenging ourselves. We have an unquenchable thirst to learn, improve and solve problems innovatively.

**Strategic**: We look around corners and proactively identify potential obstacles. We think critically and make calculated decisions.

**The Role**:
The Construction Procurement & Cost Specialist is responsible for overseeing the construction procurement program, including negotiating contracts and recommending vendors to achieve purchases within budget and quality standards. The role is responsible for maintenance of budgets and actuals and preparing financial reports for the Finance team. The Specialist maintains and improves sourcing strategy and enhances relations with key vendors to support business needs.

**Key Responsibilities**:
**Procurement**
- Complete contract bids for soft cost items and services while maintaining commercial competitiveness.
- Prepare contract award approvals for signoff.
- Oversee the development and review of all procurement analytics, reporting and deliverables.
- Schedule & lead regular meetings with the vendors as required to mitigate the risk of late deliveries.

**Budgeting & Financial Reporting**
- Issue, review and approve Purchase Order pricing.
- Responsible for projections, financial planning, expediting, delivery schedules and project purchasing reporting.
- Quality controls on invoice approvals to ensure accurate cost codes, project, etc.
- Variance PO confirmation and analysis.
- Regular tracking of costs against budgets within the finance reporting rhythm.
- Update project budgets on an ongoing update with quarterly reporting to Finance.
- Allocation of operation budget and actuals by phase.
- Creation of draft construction soft cost budgets.
- Provide detailed risk assessments and mitigation strategies based on market environment and/or vendor status.
- Enforcement of budgeting standards.

**Other Duties**
- Coordination of replenishment of site consumables through regular and consistent communicate with stakeholders.
- Perform other duties as required.

**You will bring**:

- Proven experience of financial skills, management of budgets and cost effectiveness.
- Must be self-motivated and demonstrate a sense of urgency and strong commitment to achieving goals and objectives.
- Focused on details, highly organized and works effectively with shifting priorities and rapid change.
- Identifies actions, resources and timelines needed to achieve objectives.
- Identifies and anticipate internal customer requirements, expectations and needs.
- Maintain a consistent, high level of productivity and demonstrates a strong drive to achieve meaningful results.
- Takes immediate and independent action to resolve issues or problems when they arise.
- Experience leading stakeholders through the procurement process from sourcing to contract execution.
- Strong attention to detail and documentation.

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