Events Manager

5 months ago

Toronto, Canada Fasken SLP Full time

Fasken is looking for an experienced Event Manager to join the Ontario Region’s growing BD & Marketing team.

Reporting to the Senior Manager, Marketing Services (Ontario), the Events Manager is accountable for the development and delivery of Fasken’s internal events program while leading a team of two events specialists.

This role offers hybrid work arrangements.

**Primary Responsibilities**:
**Event Planning**
- Work with Firm Partners, senior leadership and colleagues in other departments in the Ontario Region to help realize firm objectives through events
- Lead development and execution of key internal events such as the office holiday party, offsites, summer party and partner/associate retreats
- Coordinate advance logistics (room reservations and layout, audio-visual equipment rentals, presentation production, invitations and printed materials, etc.) and day-of execution as related to in person and/or in virtual events
- Prepare timelines and budgets for events and ensure key stakeholders are kept fully informed of progress and that the event is delivered in line with objectives
- Source, manage and maintain relationships with external suppliers, restaurants and preferred vendors
- Bring new and creative ideas to the table to ensure Fasken continues to stand out from other firms through the quality of its events
- Propose initiatives to improve internal client service, internal client satisfaction and the effectiveness and visibility of the marketing department within the firm
- Gather and analyze information to review and report on performance of events and ensure continuous improvement
- Keep up to date with events trends and leverage firm and market data to support event strategies
- Keep aware of the Region’s key clients and ensure engagement in external event programs at Fasken
- Collect and analyze feedback, including collecting and analyzing results and presenting them in post-event reports for Fasken’s internal and external events

**Leadership and talent management**
- Responsible for managing a minimum of two direct reports, which includes: workflow and task allocation, check-ins, mentoring and coaching, providing and receiving feedback and conducting year-end reviews for direct reports
- Oversee the event tracker to provide quarterly reports
- Support and motivate team members in a stimulating and pleasant work environment
- Identify opportunities to improve work organization and processes for internal and external events and develop and implement required tools/templates
- Understand business objectives and collaborate with Business Development to support the event team in maximising impact of external events activity
- Identify and provide professional development opportunities for the team

**Required skills and knowledge**
- Post-secondary education in marketing, event planning or other relevant experience, preferably within a professional services environment
- Minimum 6-8 years experience, including with large multi-stakeholder events
- Experience running hybrid events and employing technology to maximise impact of virtual events
- Knowledge of venues (particularly Toronto and Ottawa) and food and wines
- Advanced knowledge of MS Office - Word, Excel and PowerPoint
- Extensive experience using a CRM system, e-marketing platforms
- Flexibility with working hours when required

**Diversity and Inclusion**

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

**Accessibility and Accommodation**

**Background and Reference Checks**

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

**Your Application**

**NO AGENCIES, PLEASE.

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