Assistant to Exec Dir

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 53530
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: March 11, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,139/year)

The Ministry of Health is building a more resilient and sustainable health care system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges, improving health outcomes and maintaining fiscal responsibility. The ministry supports Albertans’ health and well-being throughout their lives by protecting public health services, planning capital infrastructure, supporting innovative information management and technologies, regulating health care and funding the health system.

The Department of Health establishes the Government of Alberta’s strategic direction for health including advising government on health policy, legislation and standards, public health concerns, monitoring and reporting health system performance, setting policies and priorities for the electronic/digital health environment, providing oversight and ensuring accountability across the health system.

For further information, visit the ministry website at

**Role Responsibilities**:
The new Systems Planning Branch and Indigenous Health Division are seeking Branch Administrators. If you are someone who thrives in a fast-paced environment, enjoys no two days being the same and exceeds at problem solving this could be the perfect role for you.

This position functions as the office coordinator with daily administration support to the branch. This includes, but not limited to, tracking and management of staffing requests and other Human Resource processes, records management, arranging meetings and functions (hosting, booking of boardrooms or facilities, scheduling and confirmation of attendees, compiling and distribution of meeting packages, including tracking decision items), processing and management of Action Requests, creating and combining financial reports, as well as keeping calendars updated and arranged for the management team, and other duties as required.

As the Branch Administrator, you will work with administrative team members to ensure proactive and timely response by the branch to division while following department requirements. Additionally, you will liaise with staff in other Divisions across the Department.

This position demands strong interpersonal skills, and the incumbent must exercise independent judgment, set priorities, and make decisions in a fast-paced as well as complex working environment. Proactivity and the ability to action and produce high quality services under tight timelines are essential.
- Responsibilities will include:
- Coordination of branch responses to Action Requests and briefing notes for the Associate Deputy Minister, Deputy Minister and Minister to ensure accurate, high quality as well as timely responses.
- Management of the Executive Director's schedule and coordination of all signings and approvals, HR Support, general administrative support, filing, budget and expenditures
- Managing high-profile and confidential issues including coordination of the Executive Director’s requests
- Reviewing departmental expenditures, commitments and budget projections
- Regularly liaising with multiple internal and external stakeholders including Executive Teams and other assistants demonstrating excellent time management, organizational, coordination and tracking skills while maintaining a high degree of professionalism as well as confidentiality.

**Qualifications**:
High school diploma and three years of related experience is required. Administrative diploma or equivalent preferred.
- Equivalencies maybe considered - directly related education or experience on the basis of:
- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education.

Required experience:
- Experience supporting senior management
- Experience with budget and forecasting
- Experience with ARTs (Action Request Tracking System)
- Experience with 1GX- Records management
- Coordinating events
- Supervisory

**Notes**:

- Hours of Work:
- 7.25 Daily Hours
- 36.25 Weekly Hours
- 8:15AM to 4:30PM (Monday to Friday)
- Location:
- Edmonton - ATB Place and Telus House

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part time or full time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hour shifts/week).

What the GoA has to Offer:

- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace cultur

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