Health Records Clerk

2 weeks ago

New Glasgow, Canada Nova Scotia Health Authority Full time

**Req ID**:133894**
**Company: Nova Scotia Health**
**Location**:Northern** **Zone, **Aberdeen Hospital**
**Department**:IMIT HIS Health Records ARH**
**Type of Employment**:Casual** **Casual Relief** **(**3%** **FTE) x **10** **position(s)**
**Status**:Admin Professionals** P**osition**
**Posting Closing Date**:27-Mar-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**Responsibilities**:

- Reporting to the Manager of Health Information Services, the Health Records Clerk will perform clerical procedures related to chart processing control. Specific duties can include, but are not limited to:
- Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
- Prepare, scan and verify outpatient, inpatient and day surgery records to continuously create and support the Enterprise Medical Record (EMR) and the Electronic Health Record (EChart)
- Incumbent utilizes NShIS
- Maintain appropriate registers and distribute to appropriate agencies as required
- Maintain chart control procedures to ensure accurate chart retrieval/maintenance
- Maintain the accuracy of the Master Patient Index (MPI) in Meditech
- Provide excellent client service in a fast-paced, deadline-driven environment
- Maintain confidentiality of all communications, written and verbal
- Process all types of patient/client documentation
- Provide assistance to physicians as required for chart completion
- Receive and process telephone inquiries

Cross training with Switchboard for break relief and other duties as required by the departement.

**Qualifications**:

- Grade 12 plus successful completion of a one year secretarial or business program, or 1 year recent clerical/secretarial experience required- Medical Terminology course
- Proficient keyboarding skills with clear demonstrated knowledge of Windows
- Good interpersonal and communication skills - a high degree of tact, judgment, and confidentiality
- Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures
- Ability to work in an area with frequent interruptions
- Experience with scanning and archiving process is an asset
- Incumbent will be required to pass a written skills test and interview process
- Competencies in other languages an asset, French preferred

**Hours of Work**:
Casual relief position

Schedule will be day, evening and weekend shifts with the possibility of holiday shift coverage

**Salary Information**:
$20.09 - $21.90 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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