Administrative Assistant-recreation
2 weeks ago
**Administrative Assistant - Recreation**
**FULL-TIME, PERMANENT**
January 10, 2023
**Competition #: EDSOU-202302**
The Edson and District Leisure Centre is a dynamic, energetic, and integral part of our community. We are currently seeking a qualified and self-motivated permanent, full-time Administrative Assistant-Recreation to join the Team. If you have strong attention to detail and like to be challenged, this will be for you.
The complete job description, position requirements, and wage grid for this position are listed below.
If you are interested in joining our dedicated team, please submit your cover letter c/w resume quoting Competition #EDSOU-202302 by Friday, January 20, 2023.
- **The Town of Edson gives priority to internal applicants. We thank all applicants for their interest, however, only those selected for interviews will be contacted.**_
**Position Duties**:
- Responsible for the provision of administrative support services including but not limited to preparing correspondence and filing for the department.
- Act as recording secretary to Department, Board, or Committee meetings as directed.
- Respond accurately to questions from the public regarding departmental matters, referring inquiries of a more complex nature to the appropriate supervisor or staff member.
- Receive and record monies, prepare invoice requests and prepare departmental purchase orders.
- Use a variety of time management tools including electronic calendars, to manage departmental tasks and appointments.
- Maintain departmental statistics as required.
- Assist with the preparation of documents such as Contracts, Requests for Proposals, Agreements, etc.
- Maintain inventory control and distribution of office supplies for the department.
- Additional department-specific duties as per attached.
- Maintain and update a procedure manual for the position.
- Maintain departmental Health and Safety records.
- Actively participate in Formal Workplace Inspections in area of responsibility.
- Review pertinent Hazard Identification, Assessment, and Control worksheets on an annual basis as required by the Municipal Health and Safety Program.
- Follow all Safe Work Practices and Procedures.
- Immediately report any unsafe conditions, potential work hazards, or incidents to Supervisor.
- Perform other duties as directed by the Supervisor.
- Attend position-related seminars as directed by the supervisor.
**Position Requirements**:
- Grade Twelve Diploma or equivalent. Post-secondary diploma from an accredited business school or college would be an asset.
- Able to produce positive results through interaction with others: open and considerate of the needs and views of internal and external partners. Work either independently or cooperatively with others.
- Able to remain flexible and adapt to a variety of duties/responsibilities.
- Able to perform consistently in a competent manner and be punctual, organized, and focused.
- Exceptional communication skills both written and verbal.
**Department Additional Duties**:
**Recreation**
- Responsible for managing/operating the POS Activenet including maintenance, facility and equipment bookings, program registrations, refunds, invoicing, reconciliation, and overall support to Town Staff.
- Coordinate and schedule receptionist coverage for Guest Services.
- Coordinate and manage bookings, schedules, and room assignments for user groups and customers. This includes the Leisure Centre, Parks spaces, Recreation Spaces, and school bookings.
- Creating, coordinating, and maintaining promotional materials utilizing various mediums such as the Town of Edson website, social media, newspaper, radio, etc.
- Valid class 5 driver’s license required to run errands
- Must provide current Criminal record check including Vulnerable sector check
**Job Types**: Full-time, Permanent
**Salary**: $27.03-$32.56 per hour
**Benefits**:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Schedule:
- Monday to Friday
**Education**:
- Secondary School (required)
**Experience**:
- Administrative experience: 1 year (required)
Licence/Certification:
- Class 5 Driver's License (required)
Work Location: One location
Application deadline: 2023-01-20
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