Supervisor, Accounts Payable

3 weeks ago

Toronto, Canada Crown Property Management Inc. Full time

**Position Summary and Objectives**:
The Supervisor, Accounts Payable reports to the Director, Property Accounting to provide reliable, timely, and efficient support and facilitate continuous improvement in systems and procedures as it relates to Accounts Payable.

**Responsibilities**:
**Provide Superior Returns to our Investors through Accurate and Reliable Financial Information**:

- Receive, review, and enter supplier invoices.
- Review/audit non-trade invoices, employee expense reports and petty cash reimbursement reports to ensure they have been prepared and calculated correctly.
- Analyze discrepancies and unpaid invoices.
- Ensure the timely and accurate completion of all vendor invoice payments (EFT, ACH, Cheques) in accordance with vendor terms and policies.
- Ensure all deadlines and customer service requests are met.
- Review and verify accounts payable invoices daily to ensure compliance policies and procedures for such elements as: proper authorization, coding accuracy, etc.
- Assist and provides recommendations for updates to existing policies and procedures to ensure best practices are maintained.
- Ensure reimbursements are in line with policies and procedures and properly approved.
- Responsible for modifying Yardi records related to intercompany transactions, vendor records.
- Set up utilities, property tax for on-line billing and PAP.
- Assists in implementation of systems related to AP entries and payments.
- Supervise AP clerks assisting with the above functions.
- Design and implement training for Crown employees on various accounts payable procedures.
- Provide feedback to the Director as part of department performance management.

**Deliver Excellent Service to Tenants and Vendors**:

- Oversee and responds to inquiries from vendors and other internal customers regarding payment status, account information and other accounts payable related matters.
- Efficient and effective communication, in a professional manner, with all employees and clients

**Perform other related responsibilities as requested from time to time**

**Qualifications**:
**Education**:

- Post-secondary education in Accounting, Business Management, or other related fields, required

**Professional Experience**:

- Minimum 3-5 years of experience with Accounts Payable or related experience in a position of similar responsibility
- Intermediate Excel skills and working knowledge of real estate and property management financial accounting systems and software.
- Working knowledge of multi-currency transactions, accrual accounting concepts and job costing
- Sound understanding of accounting concepts and principles.
- Familiarity with Yardi Bill Pay, Yardi PAY Scan and Yardi Vendor Cafe, considered an asset.
- Experience in lease accounting, considered an asset.
- Accuracy of data entry; aptitude for detail

**Personal Competencies**:

- Supports teamwork environment with positive and professional attitude.
- Open to learning, developing new skills/knowledge.
- Focuses on results anticipates problems, identifies solutions, takes action
- Understands all aspects of job - impact on business goals.
- Proactively assesses, responds to workflow deficiency, adheres to CPMI policy.
- Goes the "extra mile" to understand and respond to tenant/customer needs.
- Flexibility to changing work conditions including interruptions and multi-tasking ability.
- Behaves and makes decisions that support CPMI goals/objectives.
- Conducts business consistent with sustainability.
- Strong written and verbal communication skills
- Understand basic financial management; specifically, procedures for expenses/revenues.
- Ability to work independently and under pressure, deal with deadlines.
- Demonstrates integrity in decision making, listening, and treatment of others.

CPMI is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.

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