People Scheduler/administrative Support

3 weeks ago

Dundas, Canada Anderson Therapy Services Full time

**About the job**

Are you looking for a rewarding role where you can support a collaborative cross disciplinary clinical work environment? The People Scheduler position has been developed to support our growing Clinical team and Administrative Staff. If you are passionate about being part of our growing team, possess strong critical thinking skills, and are motivated to learn, then this is the job for you.

**About Us**

Anderson Therapy Services is an innovative multi-disciplinary private therapy practice that has been in operation for over 23 years. The ATS team works with Northern Indigenous Communities across Ontario, Nunavut and Quebec and Southern clients to provide innovative and personalized therapy services for people of all ages and places across Canada.

In addition to the high-quality services we provide, we also use advanced technology to conduct online therapy sessions to reach even the most remote clients. Our proven approach is far from one-size fits all, which is why our team is seeking equally creative and innovative applicants.

Due to the nature of our work, the team at ATS highly values partnership, integrity, compassion, and innovation. These values drive our collaborative person-centered approach to providing care. We are currently looking for a Staffing Coordinator to join our team.

**Job Summary**

The People Scheduler will be responsible for coordinating all staffing for Anderson Therapy’s programs and that proper resourcing is assigned to all contracts and clients. This position will be responsible for proactively developing and maintaining employee schedules while ensuring the schedule system is current, accurate and in alignment with applicable contracts and agreements. This position will also offer Administrative Support in the Office with flexibility for early office clients or early evening office clients.

Works in a deadline-driven environment allocating and scheduling staff in an electronic scheduling system. This role receives a large volume of communication daily which requires prompt follow-up.

This position will work closely with the Project Coordinator in assigning all staffing for all Northern Community contracts, individual contracts and office clients as well as forecasting how many therapists are needed for future agreements.

This role involves working closely with Clinical Managers, Operations, Finance, Human Resources, Office Manager and external partners to maintain a high level of staffing efficiency and effectiveness.

The People Scheduler is accountable for demonstrating experienced scheduling skills including, but not limited to: completing schedule adjustments and maintenance of schedules. Review and analyze schedules and work with appropriate leaders to proactively identify mitigating strategies to ensure safe staffing levels are maintained.
We offer competitive compensation packages including benefits such as health insurance, retirement plans, paid time off, and opportunities for career advancement. Join our team today as a Staffing Coordinator and contribute to our success.

**Essential Responsibilities**

Staffing Coordination and Scheduling: 
- Develop and maintain staff schedules based on contract requirements and employee availability. 
- Assign staff to contracts and shifts, considering qualifications, experience, and workload.  
- Work with Project Coordinator to ensure adequate staffing levels to meet contract requirements and operational needs. 
- Connect with Human Resources to communicate staffing requirements so the recruitment process can begin if required. 
- Review resourcing requirements on new contracts far enough in advance to properly forecast staffing needs. 

**Qualifications**:

- Minimum 3-5 years of staffing and scheduling coordination  
- Excellent organization and time management skills 
- Excellent communication skills, written and verbal 
- Excellent technical and analytical skills  
- Undergraduate degree or college diploma in business or related discipline 
- Proficient with Microsoft Office

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (required)

Work Location: In person

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