Team Lead, Studio Production Administration

3 weeks ago

Montréal, Canada SSENSE Full time

Company Description

Group Atallah

SSENSE (pronounced [es-uhns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything Else.

SSENSE has garnered critical acclaim as both an e-commerce engine and a producer of cultural content, generating an average of 100 million monthly page views. Approximately 80% of its audience is between the ages of 18 to 40. It is privately held and has achieved high double digit annual growth and profitability since its inception.

**Job Description**:
**RESPONSIBILITIES**

**Production Administration Management - 70%**
- Collaborate with department managers in order to support the Studio’s overall financial targets
- Oversee third-party and freelance Purchase Order creation on behalf of all hiring managers in Studio
- Coordinate the process and report on all third party invoices and payments requests, ensuring timely and accurate payments
- Escalate payment issues when required, ensuring proper follow-up and necessary resolutions are completed
- Monitor month-to-date tracking of expenses in order to budget and proactively escalate risks when required
- Oversee freelancer service agreements based on pre-approved templates and rates
- Support Manager in identifying and implementing continuous improvement projects related to the day-to-day responsibilities of the Studio Production Clerks

**People Leadership and Development - 30%**
- Act as a Lead, providing support and guidance to a team of Studio Production Clerks
- Support the Manager's recruitment strategy by screening, interviewing and onboarding to attract and retain top talent
- Develop onboarding programs for new hires to ensure seamless integration within the team
- Actively participate and lead the development of training documentation
- Support the Manager, Planning & Strategy in the performance management process for team members

**Qualifications**:

- College diploma or University degree in Finance, Accounting, Business Management, or a related field
- A minimum of 5-7 years experience in a finance or administration role, with 1-2 years of previous leadership experience
- Experience in SAP an asset
- Proficiency in Microsoft Office Suite, particularly Excel
- Excellent verbal and written communication skills

**SKILLS**
- Highly analytical and detail oriented with the willingness and ability to learn fast
- Exceptional time management and organizational skills, with the ability to work independently
- Solution-oriented mindset and can-do attitude to overcome challenges
- Ability to handle confidential information in a discreet, professional manner
- Ability to work autonomously within established procedures
- Team player with a natural ability to build relationships and collaborate
- Ability to thrive in a fast-paced production environment, dealing with rapid change
- Strong interest in retail and e-commerce and a passion for shaping the future of e-commerce, an asset

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