Business Administrator

2 weeks ago

St Catharines, Canada Family and Children's Services Niagara Full time

_For more than a century, Family and Children’s Services Niagara, the local Children’s Aid Society, has provided vital child welfare, family/community support, counselling, foster care and adoption services to residents in the Niagara Region._

**Business Administrator II**

**(Up to 12 month contract)**

Reporting to the Manager of Legal Business Administration or the Manager of Business Administration, the Business Administrator II is responsible for providing administrative support to legal teams to enhance the efficient and effective functioning of assigned teams/departments. The incumbent assists with orientation of new staff to the team and acts as a liaison regarding administrative matters.

**Main Duties and Responsibilities**:

- Provides administrative support to assigned teams/departments including processing of mail, filing and electronic file systems, word processing, spreadsheet development, PowerPoint presentations, data entry, minute taking and distribution, booking of taxis etc.
- Assists with preparation, completion, input, maintenance, tracking and/or review of correspondence, data, records, verification documents, court documents, payments, MTO record checks, criminal record checks, etc.
- Assists in preparation for reviews, audits or other similar processes such as Serious Occurrence Annual Roll-up, Reports to Region and Ministry, Child Care Licensing, Crown Ward Reviews and Foster Care Licensing.
- Photocopies, collates, packages, expedites and processes documents and files
- Prepares, compiles and maintains department forms, policy and procedure manuals, information packages, etc.
- Prepares and processes all department paperwork accurately and in a timely fashion
- Orders supplies for department and ensures supplies are maintained at an adequate level
- Coordinates a variety of meetings, appointments and training including inviting participants, scheduling times and dates and all logistics including booking board and conference rooms, arranging room set-up, audio-visual equipment and meals and refreshments
- Prepares for meetings by composing and distributing agendas and materials
- Coordinates travel and transportation arrangements as required
- Maintains schedules and the department calendar including vacations and coverage schedules
- Creates and maintains electronic and manual filing and tracking systems
- Retrieves information; keeps confidential and other records; maintains filing systems; scans documentation to electronic filing system
- Enters information and maintains databases, processing reports as requested
- Maintains current electronic addresses books, mailing lists and Lotus Notes sign out logs
- Provides back up to other Business Administrators as well as Customer Service Representatives as needed
- Performs other duties as required

**Qualifications/Efforts and Working Conditions**
- Post secondary diploma in Business (Office Administration)
- One year recent related experience
- Valid G Driver’s License and access to a reliable motor vehicle with appropriate liability insurance is required
- Work is primarily performed at a desk in a normal office environment
- Intermediate periods of sitting and computer/phone use
- Multi-tasks within a high-volume and demanding environment
- Frequent periods of review and analysis and proofing of documentation required
- Frequent interruptions
- Occasional travel to FACS sites or within the region
- Occasional lifting of boxes up to 10lbs
- Working hours are weekdays, evenings and weekends
- Work within any FACS Niagara location as deemed necessary by the Agency based on service needs
- We thank all applicants however only those considered for an interview will be contacted._

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $26.61-$32.36 per hour

Schedule:

- Monday to Friday

Application question(s):

- Are you fully vaccinated for COVID-19 or have a medical exemption?

Work Location: One location

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