Clinical Administration Clerk
7 months ago
**Clinical Administration Clerk**
**Location**: Vancouver, BC
**Reporting to**: Clinical Nursing Manager
**Job status**:Casual
**Compensation**:Alignment of HEABC HPS Wage Grid level 23 - $30.27/hour
- We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but living wage in B.C. This means that regardless of role our entry level salary is a minimum of $25.64 per hour equivalent to $50,000 full-time annually._
**JOB SUMMARY**
The Clinical Administration Clerk performs a variety of clerical/administrative functions including directing phone calls, managing supplies and equipment, maintaining patient records, supporting reception, assisting in scheduling, etc. for the clinical care team. In collaboration with the Clinical Nursing Manager, supports operational processes including scheduling and payroll. A high degree of professionalism, compassion and ability to act as a positive ambassador for the organization is crucial.
**RESPONSIBILITIES**
- Provides administrative support to the nursing team including directing phone calls, typing letters, preparing presentation and/or orientation materials, filing, faxing, etc.
- Maintains patient charts and records, including centralized database. Coordinates sharing of information between Vancouver Hospice and DLH Abbotsford by uploading documents, and sending and receiving charts by courier.
- Coordinates Telehealth and Video Conference needs for Care team as well as set up for education in collaboration with the Nurse Educator.
- Conducts hand hygiene audits and report according to CPCH IPAC (Infection Prevention and Control) policies.
- Monitors, orders and maintains clinical supplies.
- Prepares and faxes weekly orders for medical and pharmacy supplies and arranges to have these items picked up or delivered.
- Coordinates and maintains current processes for oxygen supplies and Medical waste.
- Maintenance of medication wardstock reconciliation and ordering of wardstock process.
- Picks up and/or takes medications, clinical supplies, laboratory specimens to/from the hospital as required.
- Maintains various binders, including Preventative Maintenance, Equipment Sign-Out, etc.
- Responsible for equipment maintenance in coordination with Bio-Medical Technician and other contractors.
- Supporting clinical meetings by taking minutes, and distributing agenda and meeting minutes.
- Takes minutes for any cross-functional DLH team meetings.
- Supports the team in calling out (or using the appropriate messaging app) to meet additional or unexpected staffing needs.
- With Clinical Nursing Manager approval of the clinical nursing schedule, compiles timesheets and supports operational processes related to scheduling required for payroll purposes.
- Works closely with the Payroll Specialists to ensure that all payroll-related information for the DLH locations is sent to the Finance team for processing by the designated deadlines
- Pre-Admission Phone Calls; (this may be the IPAC calls for screening in the flu season).
- Assists Nursing Manager with preparing and scheduling orientation of new team members.
- Sending out and receiving and summarizing Family feedback forms.
- Acts as the point person to elevate I.T. issues and provides basic I.T. support as appropriate.
- Acts as the point person to report any phone system-related issues to the appropriate internal and external contacts for resolution.
- Contributes to the CPCH culture by understanding and supporting our Mission and Vision and actively demonstrating our Values.
- In accordance with the strategic directions of CPCH, patient safety is a priority and a responsibility shared by everyone at CPCH, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
- Protects the health, wellness and safety of self and others by complying with applicable regulations and standards, safe work practices and procedures established by CPCH. Employees must report any health hazards and unsafe conditions to their supervisor for corrective action.
- Assumes other related responsibilities within the Hospice, as assigned.
***
**EDUCATION AND EXPERIENCE**
- High school diploma, supplemented with a minimum of two years related administrative experience.
- One year experience as a(n) MOA or Unit Clerk, or equivalent experience.
- A medical terminology course and/or medical office experience is preferred.
- Experience in a similar environment (e.g. health care, non-profit) is an asset.
- Demonstrated experience working with children and families is an asset.
- A clear driving record is required. Access to a vehicle is an asset.
**QUALIFICATIONS**
**What you bring to the role**:
- Demonstrated ability to work efficiently in a fast-paced, diverse and emotionally sensitive environment.
- Calm, pleasant demeanor, particularly in the face of distractions and stressful situations.
- Strong knowle
-
Clinic Manager
7 months ago
Vancouver, Canada CLINICAL SLEEP SOLUTIONS Full timeClinical Sleep Solutions is part of Canada’s largest independently owned obstructive sleep apnea treatment group, that delivers a patient-centric health care experience through our clinic operations across Vancouver. We have patients, not customers; clinics, not stores; and an unwavering commitment to improve the lives of everyone who allows us the...
-
Clinical Support Clerk
7 months ago
Vancouver, Canada Providence Healthcare Full time**Summary**: Reporting to the Patient Care Manager or designate and receiving work direction from the Clinical Nurse Leader(s), Charge Nurse(s) and Physician(s), the Clinical Support Clerk performs a variety of duties such as scheduling, admitting, secretarial and clerical duties for a clinical area(s). The Clinical Support Clerk assists with transmitting...
-
Clinical Support Clerk
8 months ago
Vancouver, Canada Providence Healthcare Full time**Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...
-
Clinical Assistant
1 week ago
Vancouver, Canada Clinical Sleep Solutions Full timeClinical Sleep Solutions is a privately-owned obstructive sleep apnea treatment group, that delivers a patient-centric health care experience through our clinic operations across Vancouver. We have patients, not customers; clinics, not stores; and an unwavering commitment to improve the lives of everyone who allows us the privilege of participating in their...
-
Administrative Secretary
7 months ago
Vancouver, Canada PHSA Full time**Administrative Secretary - Respiratory Clinic Clerks** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of...
-
Clinical Support Clerk
7 months ago
Vancouver, Canada Providence Healthcare Full timeArticle Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...
-
Accounting Clerk, Clinical Trials
6 days ago
Vancouver, Canada PHSA Full time**Accounting Clerk, Clinical Trials** BC Cancer Agency Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all...
-
Administrative Clerk/receptionist
5 days ago
Vancouver, Canada Accounting Firm at Cambie and Broadway Full timeAdministrative Clerk skills and qualifications Administrative Clerk will have High school diploma, advanced computer and organization skills, can multitask and work efficiently with mínimal supervision. The clerk will support the Office Manager to improve workplace efficiency. - Previous experience in an Administrative role - Highly Proficient in English...
-
Unit Clerk, Oncology Clinic
3 weeks ago
Vancouver, Canada PHSA Full time**Unit Clerk, Oncology Clinic** BC Cancer Vancouver, BC **_ As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021._** - Multiple Opportunities Available!_ As the first friendly face on the unit, you are regularly recognized by your colleagues for your genuine balance of...
-
Unit Clerk, Oncology Clinic
3 weeks ago
Vancouver, Canada PHSA Full time**Unit Clerk, Oncology Clinic** - BC Cancer - Vancouver, BC **_ As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021._** - Multiple Opportunities Available!_ - As the first friendly face on the unit, you are regularly recognized by your colleagues for your genuine balance of...
-
Unit Clerk, Oncology Clinic
7 months ago
Vancouver, Canada PHSA Full time**Unit Clerk, Oncology Clinic - Ambulatory Care Chemo Unit** BC Cancer Vancouver, BC Interested in learning more about Clerical Careers at BC Cancer? Join us for our virtual information session on April 30 at 5:00 p.m. (PDT). Whether you're a Grade 12 or post-secondary student, have recently graduated, or an experienced Unit Clerk (Clerk 4) or Clerk...
-
Unit Clerk, Oncology Clinic
7 months ago
Vancouver, Canada PHSA Full time**Unit Clerk, Oncology Clinic - Ambulatory Care Unit** BC Cancer Vancouver, BC Interested in learning more about Clerical Careers at BC Cancer? Join us for our virtual information session on April 30 at 5:00 p.m. (PDT). Whether you're a Grade 12 or post-secondary student, have recently graduated, or an experienced Unit Clerk (Clerk 4) or Clerk...
-
Admitting and Administrative Clerk
20 hours ago
Vancouver, Canada PHSA Full time**Admitting and Administrative Clerk - Psychiatry Clinic** Children’s and Women's Health Centre of British Columbia (C&W) Vancouver, BC The Admitting and Administrative Clerk performs a variety of clerical/administrative and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing...
-
Clinic Administrator
2 days ago
Vancouver, Canada Body Option Clinic Full time**Join Our Preeminent Chronic Pain Treatment Clinic In Vancouver** Our clinic is located on **550 West Broadway, unit 739,**We are actively seeking **clinic administrator **to join our team. Training will be provided **About the duty** Scheduling and billing patients End-of-day cash reconciliation Light bookkeeping Light housekeeping Clear...
-
Clinical Support Clerk
1 week ago
Vancouver, Canada Providence Healthcare Full timeArticle Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...
-
Registration/booking Clerk, Cardiac Clinic Clerks
8 months ago
Vancouver, Canada PHSA Full time**Registration/Booking Clerk, Cardiac Clinic Clerks** BC Children’s Hospital Vancouver, BC **What you’ll do** - Utilizing a computerized scheduling system schedules and books patient appointments and follow-up appointments which includes booking complex interdisciplinary appointments, adjusting arrangements in accordance with patient and departmental...
-
Administrative Clerk
9 months ago
Vancouver, Canada Tribe Management Full time**Tribe Management**: Who we are Tribe Management is part of the Tribe Property Technologies family. We are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge. Our Tribe Management division specializes in strata and rental management services....
-
Administrative Clerk
7 months ago
Vancouver, Canada Tribe Management inc Full time**Tribe Management: Who we are** Tribe Management is part of the Tribe Property Technologies family. We are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge. Our Tribe Management division specializes in strata and rental management services....
-
Registration/booking Clerk, Cardiology Clinic
7 months ago
Vancouver, Canada PHSA Full time**Registration/Booking Clerk, Cardiology Clinic** BC Children’s Hospital Vancouver, BC Reporting to the Administrative Manager or designate, the Registration/Booking Clerk performs a variety of clerical and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing reception, admitting and...
-
Registration/booking Clerk, Surgical Clinic
2 weeks ago
Vancouver, Canada PHSA Full time**Registration/Booking Clerk, Surgical Clinic** BC Children's Hospital Vancouver BC **_ As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021._** Reporting to the Administrative Manager or designate, the Registration/Booking Clerk performs a variety of clerical and patient...