Clinical Administration Clerk

1 week ago

Vancouver, Canada Canuck Place Children's Hospice Full time

**Clinical Administration Clerk**

**Location**: Vancouver, BC

**Reporting to**: Clinical Nursing Manager

**Job status**:Casual

**Compensation**:Alignment of HEABC HPS Wage Grid level 23 - $30.27/hour
- We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but living wage in B.C. This means that regardless of role our entry level salary is a minimum of $25.64 per hour equivalent to $50,000 full-time annually._

**JOB SUMMARY**

The Clinical Administration Clerk performs a variety of clerical/administrative functions including directing phone calls, managing supplies and equipment, maintaining patient records, supporting reception, assisting in scheduling, etc. for the clinical care team. In collaboration with the Clinical Nursing Manager, supports operational processes including scheduling and payroll. A high degree of professionalism, compassion and ability to act as a positive ambassador for the organization is crucial.

**RESPONSIBILITIES**
- Provides administrative support to the nursing team including directing phone calls, typing letters, preparing presentation and/or orientation materials, filing, faxing, etc.
- Maintains patient charts and records, including centralized database. Coordinates sharing of information between Vancouver Hospice and DLH Abbotsford by uploading documents, and sending and receiving charts by courier.
- Coordinates Telehealth and Video Conference needs for Care team as well as set up for education in collaboration with the Nurse Educator.
- Conducts hand hygiene audits and report according to CPCH IPAC (Infection Prevention and Control) policies.
- Monitors, orders and maintains clinical supplies.
- Prepares and faxes weekly orders for medical and pharmacy supplies and arranges to have these items picked up or delivered.
- Coordinates and maintains current processes for oxygen supplies and Medical waste.
- Maintenance of medication wardstock reconciliation and ordering of wardstock process.
- Picks up and/or takes medications, clinical supplies, laboratory specimens to/from the hospital as required.
- Maintains various binders, including Preventative Maintenance, Equipment Sign-Out, etc.
- Responsible for equipment maintenance in coordination with Bio-Medical Technician and other contractors.
- Supporting clinical meetings by taking minutes, and distributing agenda and meeting minutes.
- Takes minutes for any cross-functional DLH team meetings.
- Supports the team in calling out (or using the appropriate messaging app) to meet additional or unexpected staffing needs.
- With Clinical Nursing Manager approval of the clinical nursing schedule, compiles timesheets and supports operational processes related to scheduling required for payroll purposes.
- Works closely with the Payroll Specialists to ensure that all payroll-related information for the DLH locations is sent to the Finance team for processing by the designated deadlines
- Pre-Admission Phone Calls; (this may be the IPAC calls for screening in the flu season).
- Assists Nursing Manager with preparing and scheduling orientation of new team members.
- Sending out and receiving and summarizing Family feedback forms.
- Acts as the point person to elevate I.T. issues and provides basic I.T. support as appropriate.
- Acts as the point person to report any phone system-related issues to the appropriate internal and external contacts for resolution.
- Contributes to the CPCH culture by understanding and supporting our Mission and Vision and actively demonstrating our Values.
- In accordance with the strategic directions of CPCH, patient safety is a priority and a responsibility shared by everyone at CPCH, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
- Protects the health, wellness and safety of self and others by complying with applicable regulations and standards, safe work practices and procedures established by CPCH. Employees must report any health hazards and unsafe conditions to their supervisor for corrective action.
- Assumes other related responsibilities within the Hospice, as assigned.

***

**EDUCATION AND EXPERIENCE**
- High school diploma, supplemented with a minimum of two years related administrative experience.
- One year experience as a(n) MOA or Unit Clerk, or equivalent experience.
- A medical terminology course and/or medical office experience is preferred.
- Experience in a similar environment (e.g. health care, non-profit) is an asset.
- Demonstrated experience working with children and families is an asset.
- A clear driving record is required. Access to a vehicle is an asset.

**QUALIFICATIONS**

**What you bring to the role**:

- Demonstrated ability to work efficiently in a fast-paced, diverse and emotionally sensitive environment.
- Calm, pleasant demeanor, particularly in the face of distractions and stressful situations.
- Strong knowle

  • Clinic Manager

    1 week ago

    Vancouver, Canada CLINICAL SLEEP SOLUTIONS Full time

    Clinical Sleep Solutions is part of Canada’s largest independently owned obstructive sleep apnea treatment group, that delivers a patient-centric health care experience through our clinic operations across Vancouver. We have patients, not customers; clinics, not stores; and an unwavering commitment to improve the lives of everyone who allows us the...

  • Clinical Support Clerk

    3 weeks ago

    Vancouver, Canada Providence Health Care Full time

    REQ: PHC23-139257 - Work Area: Psych Acute Long Stay (2N) - Base Site: St Paul's Hospital - City: Vancouver - Status: Temporary Full Time - End Date: Oct 1, 2023 or return of incumbent - FTE: 1.00 - Wage: $24.41-24.41 - Job Category: Administrative/Clerical - Post date: Feb 15, 2023 - Hours: 9-1700 - As per the current Public Health Orders (Long Term...

  • Clinical Support Clerk

    2 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Summary**: Reporting to the Patient Care Manager or designate and receiving work direction from the Clinical Nurse Leader(s), Charge Nurse(s) and Physician(s), the Clinical Support Clerk performs a variety of duties such as scheduling, admitting, secretarial and clerical duties for a clinical area(s). The Clinical Support Clerk assists with transmitting...

  • Clinical Support Clerk

    4 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Clinical Support Clerk

    3 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Clinical Support Clerk

    1 week ago

    Vancouver, Canada Providence Healthcare Full time

    **Summary**: Reporting to the Patient Care Manager or designate and receiving work direction from the Clinical Nurse Leader(s), Charge Nurse(s) and Physician(s), the Clinical Support Clerk performs a variety of duties such as scheduling, admitting, secretarial and clerical duties for a clinical area(s). The Clinical Support Clerk assists with transmitting...

  • Clinical Support Clerk

    2 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Clinical Support Clerk

    7 days ago

    Vancouver, British Columbia, Canada Providence Health Care Full time

    REQ:PHC Work Area:Psych Acute Long Stay (2N) Base Site:St Paul's Hospital City:Vancouver Status:Temporary Full Time End Date:Oct 1, 2023 or return of incumbent FTE:1.00 Wage:$ Job Category:Administrative/Clerical Post date:Mar 2, 2023 Hours:9-1700 As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the...

  • Administrative Secretary

    1 week ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary - Respiratory Clinic Clerks** Children's & Women's Health Center Vancouver, BC Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care. **What you’ll do** - Maintains appointment calendars by determining the urgency of...

  • Administrative Clerk

    2 weeks ago

    Vancouver, Canada NAV Canada Full time

    Job Posting Title Administrative Clerk Job Category Adminstrative & Office Support Language Requirements English / Anglais Posting End Date 2023-04-03 Job Grade ATP-4 Pay Range $54,445 - $68,055 Job Summary Reporting to the Technical Services Manager, the Administrative Clerk provides a range of administrative services and receptionist duties...

  • Administrative Clerk

    3 weeks ago

    Vancouver, Canada NAV Canada Full time

    Job Posting Title Administrative Clerk Job Category Adminstrative & Office Support Language Requirements English / Anglais Posting End Date 2023-08-14 Job Grade ATP-4 Pay Range $59,495 - $74,366 Job Summary Reporting to the Technical Services Manager, the Administrative Clerk provides a range of administrative services and receptionist duties...

  • Clinical Support Clerk

    6 days ago

    Vancouver, British Columbia, Canada Providence Healthcare Full time

    Article Flag:Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.Summary:Who we...

  • Clinical Support Clerk

    1 week ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Accounting Clerk, Clinical Trials

    3 weeks ago

    Vancouver, Canada PHSA Full time

    **Accounting Clerk, Clinical Trials** BC Cancer Agency Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all...

  • Clinical Support Clerk/porter, Road to Recovery

    2 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    Summary: **Clinical Support Clerk/Porter, The Road to Recovery Program**: Are you ready to make a meaningful difference in the lives of individuals seeking addiction recovery? Join the innovative **Road to Recovery Program** as a ** Regular Full-Time Clinical Support Clerk/Porter** and play a vital role in supporting patients on their transformative...

  • Fnh Administrative Clerk

    2 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Front Counter 3 (Gr4) Job Title FNH Administrative Clerk Department Program Support | Food, Nutrition and Health Program | Faculty of Land and Food Systems Compensation Range $4,281.00 - $4,386.00 CAD Monthly Posting End Date July 1, 2024 Note: Applications will be accepted...

  • Registration/booking Clerk, Ortho Clinic Clerks

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, Ortho Clinic Clerks** BC Children’s Hospital Vancouver, BC **What you’ll do** - Utilizing a computerized scheduling system schedules and books patient appointments and follow-up appointments which includes booking complex interdisciplinary appointments, adjusting arrangements in accordance with patient and departmental...

  • Registration/booking Clerk, Ortho Clinic Clerks

    9 hours ago

    Vancouver, Canada PHSA Full time

    **Registration/Booking Clerk, Ortho Clinic Clerks** BC Children’s Hospital Vancouver, BC **What you’ll do** - Utilizing a computerized scheduling system schedules and books patient appointments and follow-up appointments which includes booking complex interdisciplinary appointments, adjusting arrangements in accordance with patient and departmental...

  • Accounting Clerk, Clinical Trials

    2 months ago

    Vancouver, Canada PHSA Full time

    **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Under general supervision of the...

  • Admitting and Administrative Clerk

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Admitting and Administrative Clerk** Children's & Women's Health Center Vancouver, BC Reporting to the Senior Director, or designate, the Admitting and Administrative Clerk performs a variety of clerical/administrative and patient related activities including scheduling and booking of patient appointments, processing of referrals; performing reception,...