Accounting Manager

5 months ago

Vancouver, Canada Gustavson Wylie Architects Full time

**Overview**: Reporting to the president the Accounting Manger will be working in a team environment performing full cycle accounting duties.

**Position Description**: Accounting Manager

**Basic Function**:The Accounting Manager position is accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards. The scope of the Accounting Manager position is also responsible for cash management and risk management.

**Principal Accountabilities**:
**Management of Accounts Receivable**

1. Prepare Monthly invoices for clients assigned

2. Ensure that all Accounts Receivable are collected promptly

3. Address all Accounts Receivable adjustments and inquiries in a timely fashion

**Management of Accounts Payable**

1. Prepare, Code and Data enter all Vendor invoices and Expense reports

2. Prepare and process all Accounts Payable payments in a timely manner

3. Address all Accounts Payable adjustments and inquiries in a timely fashion

4. Prepare and remit all local, provincial, and federal government reporting requirements and tax filings on a monthly and quarterly basis

5. Prepare and report on Accounts Payable Aging Reports

**Management of Banking Requirements**

1. Prepare and provide all necessary Banking documentation (e.g., Account Set-up, Loans, Wire

Transfers, Bank Drafts, Debt Financing, etc.)

2. Prepare and deposit all payments made by clients and/or refunds in a timely fashion

3. Prepare and complete monthly bank reconciliations.

4. Prepare and process all required debt payments on a timely basis

5. Prepare and report on Cash Balances for principal shareholders

6. Prepare and Monitor debt levels and compliance with debt covenants

7. Maintain and safeguard the physical Petty cash on hand

8. Maintain banking relationships

**Management of Unanet Project Systems**

1. Prepare and Data enter all proposals into Unanet Project System software

2. Maintain Project and budget information for all projects

3. Review of Cost Management Audits of Individual Project Management Projects and Clients

4. Review of Reports on Project Management Summary Analysis on a Monthly, Quarterly and Yearly basis for Shareholders

**Management of Accounting Systems**

1. Maintain the chart of accounts

2. Maintain an orderly accounting filing system

3. Maintain a system of controls over accounting transactions

4. Review Month-end, Quarterly and Year-end General Journal entries to ensure the accurate and complete reporting of all Revenues and Expenses.

**Management of Reporting and Financial Information**

1. Prepare and Issue timely and complete Internal/External financial statements

2. Prepare and issue financial information when required

3. Coordinate the preparation of working papers, documents, and files for the External Accountant for Tax filings

4. Assist in the production of the annual budget and forecasts

5. Calculate variances from the budget and report significant issues to management

6. Report on financial results to the Shareholders

**Management of Payroll, Human Resources, and Employee Benefits**

1. Prepare and process semi-monthly payroll in a timely manner

2. Prepare and process new hires, Terminations, and updates to payroll

3. Prepare and process New Employee information into the company system

4. Maintain employee benefit plans, with particular emphasis on maximizing a cost-effective

benefits package

5. Address all Employee Benefit Plan adjustments and inquiries in a timely fashion

**Risk Management**

1. Maintain appropriate insurance coverage - Professional Liability and Commercial Liability

2. Ensure that the company complies with all legal and regulatory requirements

3. Maintain and ensure that record keeping meets the requirements of government agencies and external users.

4. Maintain relations with external accountants and investigate their findings and

Recommendations.

**Human Resources**

1. Work with Partner in Charge of Human Resources.

2. Maintain confidentiality of Staff Overtime, Vacation Time, Sick Days, and Professional

Development Schedule, and to adjust compensation accordingly when advised by Partner in

Charge of Human Resources.

3. Maintain confidentiality of Staff Payroll schedule.

4. Maintain Staff Resumes, Job Offers, Staff Employment Contracts, and Human Resources Policies.

5. Manage and run payroll using Ceridian.

6. Refer all Human Resources concerns by Staff to Partner in Charge of Human Resources.

**Position Information**

$75,000-$90,000 annual salary DOE

In person, Monday to Friday, 8:30-5:00

Extended health benefits

2 weeks’ vacation plus time off between Christmas

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