Administrative Assistant/front Desk

2 months ago

Langley, Canada ECCO Heating Products Ltd. Full time

_Do you thrive in a fast-paced environment where attention to detail and excellent communication skills are key? _
- Are you looking for an opportunity where you can learn and grow, supporting a corporate team and contributing to a dynamic company? _
- Are you looking for a role where you can contribute to both the front-end reception duties and back-end administrative processes?_

ABOUT OUR COMPANY:
For over 60 years, The ECCO Group has experienced consistent expansion, with our manufacturing sector dominating the sheet metal HVAC market in Western Canada. Our ECCO Supply division offers comprehensive wholesale distribution services for Heating, Ventilation, and Air Conditioning (HVAC) supplies and equipment. With sales branches situated in manufacturing and distribution hubs across Western and Central Canada, we are now extending our team into the United States. We are seeking individuals who are enthusiastic about enhancing customer satisfaction and fostering substantial market expansion to join our organization as we continue to grow.

ABOUT THE POSITION:
We are currently seeking an Administrative Assistant to join our team in Langley.

The Administrative Assistant will collaborate with the Corporate Administrative team to facilitate efficient departmental operations by coordinating and supporting administrative activities. This position will also handle travel logistics, and event coordination. In addition, the Administrative Assistant will be trained in various non-specialized areas to offer support during busy periods or staff shortages.

DUTIES:
General Duties:

- Provide general office administrative services
- Assist in managing the Corporate Office, ensuring supplies are ordered appropriately, and cleanliness of the office and lunchroom is maintained
- Respond to inquiries from administrative, operational, and sales staff from corporate offices

Reception Duties:

- Greet and welcome visitors with a friendly and professional demeanor.
- Direct visitors to the appropriate personnel or meeting rooms.
- Answer phone calls and manage inquiries, directing them to the relevant department.
- Handle incoming and outgoing mail and packages.

Administrative Assistant:

- Manage and process accounts payable, ensuring timely and accurate recording of vendor invoices and payment approvals in accordance with company policies
- Coordinate all travel arrangements, including booking flights, hotels, and car rentals
- Collaborate with travel agencies and other vendors as necessary
- Plan and coordinate events, including luncheons and meetings
- Maintain excellent relationship with vendors and suppliers to ensure that all goods and services are of the highest quality and that they are delivered on time and on budget
- Coordinate and assist office teams with the receipt and delivery of packages, including managing shipments via UPS
- Assist with ongoing projects as required
- Other duties as deemed necessary by Management

Due to the dynamic nature of this Company, the duties and responsibilities may reasonably change from time to time.

ABOUT THE IDEAL CANDIDATE:

- A degree or college diploma in a relevant field is an asset.
- Previous experience as an Administrative Assistant or in similar roles is preferred.
- Strong organizational and planning skills, with attention to detail.
- Good interpersonal and communication skills, including the ability to present ideas clearly.
- Familiarity with office management procedures and basic accounting principles.
- Effective time management and the ability to prioritize tasks in a busy environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- A positive attitude and willingness to learn, with a flexible approach to tasks.

**Job Types**: Full-time, Permanent

Pay: $42,000.00-$48,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada? Yes or no.

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

  • Front Desk Receptionist

    5 months ago

    Langley, Canada SDK Performance Full time

    '''Duties''' - Greet and welcome customers and visitors at the front desk - Answer incoming phone calls - Schedule appointments and relay information - Keep the reception area clean and organized - Bookkeeping - Prepare month-end package for accountants - Invoice customers and receive payments - Pay bills '''Requirements''' - Previous experience working in...

  • Front Desk

    3 months ago

    Langley, Canada Planet Fitness Full time

    Planet Fitness is looking for energetic, enthusiastic **Front Desk Representatives** that are passionate about health & fitness to join our amazing team. We have multiple Customer Service Representative positions open! These include part-time and full-time opportunities with flexible work schedules. **Our Front Desk Representatives enjoy**: - Growth...

  • Sales Coordinator

    2 weeks ago

    Langley, Canada Prima Marketing Full time

    Job Overview: As a Sales Coordinator, you will play a crucial role in providing exceptional customer service and support our sales team of Sales Associates and Sales Manager at our pre-sale Sales Gallery. You will be the first point of contact for visitors, and staff, ensuring a welcoming and professional atmosphere. Your primary responsibilities will...

  • Kumon Front Desk Administrator/grader

    3 weeks ago

    Langley, Canada Kumon Full time

    *Please note this is **not a temporary part-time job**. If you unable to work for a long term, please don't apply. *Shift Schedule: Tuesday: 2:45 pm - 7:00 pm Thursday: 2:45 pm - 7:00 pm Kumon Math and Reading Centre of Langley Willoughby offer the world’s most successful after-school learning program. We strive to help each child who comes into our...

  • Front Desk Associate

    3 weeks ago

    Langley, Canada Comfort Inn & Suites Full time

    We are seeking a detail-oriented and organized Front Desk Associate to join our team at Comfort Inn & Suites. In this role, you will be responsible for providing exceptional customer service to our guests, handling room reservations, and maintaining accurate records.Main Responsibilities:Guest Services: Register arriving guests, assign rooms, and provide...

  • Front Desk Associate

    3 months ago

    Langley, Canada Project Play Activity Center Full time

    Project Play Activity Center is seeking an enthusiastic and creative Play Maker to join our dynamic team. This role is a unique blend of front desk responsibilities and hands-on facilitation of play experiences, making it a key position in creating a welcoming and enjoyable environment for our guests. **Responsibilities**: **Front Desk Duties**: - **Guest...

  • Front Desk Receptionist

    5 months ago

    Langley, Canada Infinity Mixed Martial Arts Full time

    1. In-Depth Understanding of Our Software: Familiarity with specific software used in our operations (training will be provided). 2. Client Greeting and Engagement: Welcome clients warmly upon their arrival and engage with them to foster a welcoming environment. 3. Membership Information and Assistance: Provide potential clients with detailed information...

  • Front Desk Operations Manager

    2 weeks ago

    Langley, Canada Good Knight Inn Full time

    Job Title: Front Desk Operations ManagerWe are seeking a highly skilled and experienced Front Desk Operations Manager to join our team at Good Knight Inn. This is a permanent position, working 40 hours per week, with a salary range of $45,000 - $55,000 per year.About the Role:As a Front Desk Operations Manager, you will be responsible for performing same...

  • Reception/administrative Assistant

    6 months ago

    Langley, Canada Clearview Horticultural Products Full time

    '''Duties''' - Greet and welcome visitors at the front desk - Answer and direct phone calls in a professional manner - Perform data entry tasks accurately and efficiently - Provide excellent customer service to clients and customers - Assist with clerical tasks such as filing, photocopying, and organizing documents - Schedule appointments and manage...

  • Front Desk Receptionist

    3 weeks ago

    Langley, Canada Reach Optimal Health Full time

    Reach Optimal Health is celebrating our exciting expansion, and we are looking for a dedicated full-time receptionist to join our team! If you have a passion for health and customer care, we’d love to hear from you. We are seeking a highly organized and friendly Front Desk Receptionist to join our team. You will be the first point of contact for our...

  • Front Desk/ Group Coordinator

    6 months ago

    Langley, Canada Fast Track Indoor Karting Full time

    Summer is just around the corner! We are seeking a highly organized and customer-oriented Front Desk person to join our weekend team at Fast Track Indoor Karting. **Duties & Responsibilities for this position include, but are not limited to**: - Greeting our customers and assist them in understanding our products, pricing and specials. - Maintaining a...

  • Front Desk Representative

    2 weeks ago

    Langley, Canada Comfort Inn & Suites Full time

    **Job Title:** Front Desk Representative Are you passionate about delivering exceptional customer service? Do you enjoy working in a fast-paced environment with a sense of urgency? As a Front Desk Representative at Comfort Inn & Suites, you will be the first point of contact for our guests and play a crucial role in ensuring their stay is memorable and...

  • Front Desk Coordinator

    2 weeks ago

    Langley, Canada Comfort Inn & Suites Full time

    We are seeking a detail-oriented Front Desk Coordinator to join our team at Comfort Inn & Suites.About the RoleAs a Front Desk Coordinator, you will be responsible for ensuring seamless guest experiences by registering arriving guests, assigning rooms, and processing group arrivals and departures.Registering guests upon arrival, providing them with their...

  • Front Desk Agent

    3 weeks ago

    Langley, Canada Maddec Full time

    **Job Summary** **Responsibilities** - Greet and welcome residents upon arrival, providing a warm and friendly atmosphere. - Provide access to trades and record a daily log - Respond to resident inquiries and resolve issues promptly - Receive mail and packages - Maintain site security **Experience** - Previous experience in a front desk or customer service...

  • Front Desk Representative

    3 weeks ago

    Langley, Canada Comfort Inn & Suites Full time

    At Comfort Inn & Suites, we are seeking a dynamic and customer-focused Front Desk Representative to join our team. As a key member of our front office staff, you will be responsible for providing exceptional service to our guests, ensuring a seamless and enjoyable stay.Key Responsibilities:Register arriving guests and assign rooms in a timely and efficient...

  • Kumon Front Desk Administrator/grader

    6 months ago

    Langley, Canada Kumon Full time

    *Please note this is not a temporary part-time job. If you unable to work for a long term, please don't apply. *Shift Schedule: Tuesday: 2:45 pm - 7:00 pm Thursday: 2:45 pm - 7:00 pm Friday: 2:45 pm - 7:00 pm Kumon Math and Reading Centre of Langley Willoughby offer the world’s most successful after-school learning program. We strive to help each child...

  • Kumon Front Desk Administrator/grader

    6 months ago

    Langley, Canada Kumon Full time

    *Please note this is not a temporary part-time job. If you unable to work for a long term, please don't apply. *Shift Schedule: Tuesday: 2:45 pm - 7:00 pm Thursday: 2:45 pm - 7:00 pm Friday: 2:45 pm - 7:00 pm Kumon Math and Reading Centre of Langley Willoughby offer the world’s most successful after-school learning program. We strive to help each child...

  • Administrative Assistant

    6 months ago

    Langley, Canada JD Sweid Foods (2013) Ltd. Full time

    '''Job Summary''' '''Responsibilities''' - Greet and assist visitors, patients, and clients in a professional and friendly manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain calendars - File and organize documents, records, and reports - Assist with billing and insurance claims processing -...

  • Administrative Assistant

    3 months ago

    Langley, Canada Blackline Site Works Ltd Full time

    **Overview** **Responsibilities**: - Perform various administrative tasks such as filing, typing, and data entry - Manage front desk activities including receiving and directing visitors - Utilize Google Suite for document management and communication - Handle basic bookkeeping tasks using QuickBooks - Support office operations by coordinating meetings and...

  • Office Manager Assistant

    3 weeks ago

    Langley, Canada Comfort Inn & Suites Full time

    Job Title: Administrative AssistantAt Comfort Inn & Suites, we are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our front desk, providing exceptional customer service, and supporting our staff.Responsibilities:* Assist with...