Real Estate& Property Manager Admin

1 week ago

New Dundee, Canada Smooth Property Management Full time

**We are looking for an organized and detail-oriented individual to fulfill our dual role of Real Estate & Property management Administrator.**

**This person will support both a real estate team and property management team.**

**Responsibilities**:

- Maintaining properties by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs
- Assists with planning renovations, contracting with landscaping and snow removal services
- Maintaining building systems by contracting for maintenance services and supervising repairs.
- Secures property by contracting with security patrol service, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
- Enforces occupancy policies and procedures.
- Prepares reports by collecting, analyzing, and summarizing data and industry trends.
- Negotiating and enforcing leases
- Maintaining and securing premises.
- Establishing rental rates by surveying local rental rates and calculating overhead costs, depreciation, taxes, and profit goals.
- Secures tenants by working with Marketing Department to advertising vacancies and to execute other marketing initiatives
- Promoting benefits of available unites - executing unit showings. - Completing tenant contracts and maintaining other administrative duties
- Collecting security deposits
- Accomplishes financial objectives by managing accounts receivables and payables
- Assisting with the preparation of annual budgets, scheduling expenditures, and analyzing variances
- Initiating corrective action when required.
- Greeting clients, answering the telephone and making follow-up calls.
- Preparing correspondence, scheduling meetings, and making travel arrangements.
- Preparing real estate forms and documents.
- Coordinating showings, assisting at open houses, and obtaining feedback.
- be the company liaison for construction projects
- assist with marketing as needed
- manage hiring tasks such as recruiting and onboarding
- manage the financial aspects of the business
- Ordering supplies, assist in preparing and distributing marketing materials.
- Maintaining electronic and paper filing systems.
- Preparing listing materials and posting property listings.
- Managing a client database
- Assisting with closing processes.
- Process rent payments, late payments and assist in handling any eviction issues
- Interview new prospective tenants and book tours for licensed realtors
- Distribute and collect leases and ensure all documents are signed
- Assist Marketing Director with various marketing initiatives
- Perform property inspections and maintain records
- Coordinate repair and maintenance tasks and maintain records
- Maintain preferred partner program
- Manage budgets and accounts
- Responds to emergency maintenance or safety calls during business hours

**Skills and Qualifications Required**:

- must be very organized
- encompass socially confidence.
- ability to address and resolve tenant issues and complaints,
- Previous experience in the real estate industry is beneficial
- High school diploma/GED.
- Degree in a related field preferred.
- exceptional verbal and written communication skills
- proficiency in Microsoft Office 365, Word, and Excel
- knowledgeable of real estate industry, including market trends, prices, and provincial housing regulations
- experience with financial management software
- able to work independently and as part of a team.
- Strong numeracy and organizational skills.
- strong critical thinking and problem-solving skills.
- must have reliable vehicle to get to property sites
- must be personable to deal with potential and current tenants and owners

**Thank you for your interest in this position. Only those who are selected for an interview will be contacted.**

**Job Types**: Full-time, Commission, Permanent

**Salary**: $32,500.00-$69,000.00 per year

**Benefits**:

- Casual dress
- Paid time off
- Work from home

Schedule:

- Monday to Friday
- On call

Supplemental pay types:

- Bonus pay
- Commission pay

**Experience**:

- Property Management: 1 year (preferred)
- Real estate: 1 year (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: Hybrid remote in New Dundee, ON

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