Temporary Analyst

M.A.S.S. Notice of Vacancy

**Position**: Temporary Analyst - Human Resources Operations

**Salary Range**: $ 33.43 /hour
- $ 39.87/hour - Band 4

**Location**: Human Resources, J.W. Singleton Education Centre

**Work Schedule**: 35 hours/week, 12 months a year

**Effective Date**: September 23, 2023 - March 31, 2024

**Position Summary**:
Reporting to the Human Resources Supervisor, the Human Resources Analyst provides resource support and administers processes (i.e New Hires, transfers, terminations and leave of absences) for all employees in accordance with collective agreements and terms and conditions of employment. This position is responsible for the production of reports specific to each employee group (seniority reports and union reports); updating and maintaining employee’s HRIS and employee file.

**Key Responsibilities**:
Administers conditions of employment outlined in the collective agreements /Terms and Conditions of Employment for a variety of staff, processes new hires, updates the Human Resources database, maintains personnel files, processes all salary adjustments, leaves and vacation.

Tracks and monitors staff changes, placements, transfers, assignment and/or status increases/decreases in spreadsheets used for staffing

Processes all data into the HRIS to ensure accurate budget record-keeping and seniority data as well as timely payroll administration.

**Tracks and updates**: all staff changes in the HRIS (i.e. leaves of absence, terminations, newly hired employees, increase/decrease in assignments/status for the forthcoming school year.

Prepares correspondence for all staff changes (i.e. termination, new hires, leave of absences).

Tracks probationary periods and initiates communication with administration/supervisors to follow appropriate process for recommending permanent status.

Prepares verification of experience forms and letters of employment

Processes and monitors absence approvals

Maintains and reviews employee absence allocations in terms of sick leave and vacation.

Calculates teaching and/or related experience from multiple sources for appropriate salary grid placement.

Maintain employee files.

Provides resource support for administrators, supervisors, and all staff regarding interpretation of collective agreements/terms and conditions of employment.

Provides interpretation as front line facilitators for employee inquiries on HR employment policies, procedures, guidelines, and collective agreements

Provides clarification to system administrators on collective agreements

Maintains excellent communication with all Halton District School Board employees, including Union Representatives and Senior Management

Participates in monthly Employee Relations meetings with senior management and union leaders

Participates in committee meetings with senior management and union leaders

Participates in the negotiation/collective bargaining process

Provides input regarding processes and procedures.

Record minutes.

**Qualifications**:
**Minimum Requirements Required**:
Post-secondary diploma in Human Resources Management or Business Administration

Two years of HR Administration or HRIS experience

Working towards CHRP

Familiarity with HRIS and Human Resources practices and policies. Experience with Microsoft Office and Employment Standard Act

**Preferred Requirements Required**:
Degree in Human Resources or Business Administration.

Four years of HR Administration or HRIS experience

CHRP designation

Familiarity with HRIS, Attendance and Dispatch System and administering Collective Agreements.

**Job Category**: Management & Professionals - Job Code #3530494

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

**Equity**:
The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will:
value, promote and encourage the hiring of staff from under-represented communities;
grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Board’s obligations.

**Applicant Self Identification Questions**:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance wi