Building Maintenance Coordinator

6 months ago

Toronto, Canada Sorbara Group of Companies Full time

Over 80 years, we’ve become an established real estate, planning, development, construction, investment, and management firm that’s known for delivering well-designed spaces in the communities where people live, work and play. This has positioned us for continued success by giving us firsthand experience with changes in the market and the expertise to adapt with agility. As we look toward the future, we embrace opportunities to innovate and further strengthen our legacy.

As a respected, family-run company with 80 years of experience, we’re always looking for
exceptional people who share our commitment to quality, integrity and innovation. Take your career to the next level by joining our growing team

**Job description**

Reporting to the Senior Property Manager, the Maintenance Coordinator is responsible for providing advice and assistance to all site maintenance personnel that are part of the **Sorbara Group of buildings**; ensuring efficient and cost-effective day-to-day maintenance of buildings, building systems, and grounds; monitoring and performing preventative maintenance and safety programs; reviewing and investigating contract activities; and providing technical guidance and support as needed.
- Consults with site operational staff and provides technical guidance, recommendations and assistance in the analysis of building system problems, contributes to the development of options and recommends solutions.
- Supports the Senior Property Manager to ensure compliance with applicable legislation such as the Ontario Building Code, Ontario Fire Code, Canadian Standards Association, Technical Standards Association, and Electrical Safety Authority.
- Provides support to live-in Superintendent and maintenance staff, including summer landscape and maintenance students.
- **College diploma for heating/cooling systems or an engineering degree is an asset**:

- Investigate tenant maintenance requests as required.
- Inspect and ensure keys, tools and supplies are organized and fit for use at each work location.
- Monitor maintenance supplies and inventory and assist with ordering of building materials and supplies
- Conducts routine interior and exterior property inspections to ensure high technical standards, including carrying out annual unit inspections with management and on-site maintenance staff.
- Inspecting building mechanical systems including heating, ventilation, and air conditioning systems; replacing filters outside of contract frequency as required.
- Compliments preventive maintenance programs confirming that contractors perform all technical aspects of their scope of work; supports the Senior Property Manager on determining contract services required to ensure program compliance.
- Supports the Senior Property Manager and on-site personnel with updating the Fire Safety Plans, compliance with Ontario Fire Code, co-ordinates and or participates in routine inspections/fire drills, etc., in accordance with local Fire Department regulations.
- Supports the Senior Property Manager to investigate events including tenant maintenance complaints.
- Reviews ongoing energy and building conservation programs and initiatives.

**Contract Administration Activities**:

- Participates in the tendering process for maintenance contracts by providing input on the condition of the buildings and systems based on inspections and contractor feedback.
- Support special projects pertaining to maintaining, enhancing the safety or improving the physical conditions of the sites.
- Work closely with the Senior Property Manager on contract administration for specified day-to-day maintenance projects covered by tenders and/or standing agreements; jointly with management, monitors performance of contracts through inspection of work, resolves contractor time delays, performance, quality, safety issues and contract discrepancies; and evaluates contracted work with regards to future contract selection processes.
- Participates in Operational and or Municipal Licensing reviews.

**Financial, Data and Reporting Functions**:

- Recommends purchase order related to the purchase of supplies and services
- Participates and assists in the preparation of the annual budget involving day-to-day maintenance, improvements and major repair/replacement work, recommends priorities and estimates costs.

**Liaison, Communication and Customer Service Activities**:

- Support training opportunities for site staff on technical and safety related matters.
- Assist the Senior Property Manager with client reporting and correspondence regarding maintenance, contractor and supplier activities as required.

**Other Duties**:

- Will be required to respond to emergency situations outside of normal business hours.
- Provide Vacation Coverage supporting Superintendent daily tasks.
- Performs other duties as assigned.

This is a full-time, permanent position with a salary based on experience and qualifications, and a generous benefits package.

**Salar

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