Administrative Coordinator-research

2 weeks ago

Toronto, Canada University Health Network Full time

**ADMINISTRATIVE COORDINATOR, RESEARCH**

Job Posting #: 926535
Union: Non-Union
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Reports to: Physician, Clinical Manager
Hours: 37.5 hours per week
Salary Range: $28.32-$35.40 hourly commensurate with experience and consistent with UHN Compensation Policy
Status: Temporary Full-time (1 year contingent upon funding)
Shifts: Day Shift
Posted Date: November 15, 2023
Closing Date: December 15, 2023

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopaedics, Osteoporosis and Rheumatology with the goal of making a global impact in discovery, learning and patient care. Our strategic research priorities are: Early Diagnosis & Therapeutics, Data Analytics, Translational Medicine and Integrated Population Health Systems. We look to creating Integrated Arthritis Care for the future that combines research, education and clinical care to support patient centered approaches to arthritis care.

The Orthopaedics Program within the Schroeder Arthritis Institute is a leader in developing and implementing innovative models of care. We are advancing integrated arthritis care to improve patient and essential care partner experience and outcomes.

**Position Summary**

Working under the Physician Director of the Orthopaedic Research Program, the Research Administrative Coordinator will be responsible for day-to-day administrative activities regarding research projects and schedules as well as clinical calendar management and surgical bookings. We are looking for an organized, detail-oriented individual with excellent communication, high level reasoning and problem-solving skills.

**Duties**
- Interacts with both internal and external contacts primarily for the purposes of exchanging information and resolving problems within scope of authority.
- Demonstrates excellent competency in written and verbal communications.
- Co-creates internal procedures. Adapts communication to different audiences using discretion and judgment. Exercises discretion in handling confidential division/research/corporate department information.
- Internal contacts: UHN staff across all levels and functions including senior leaders.
- Proactive and independent management of calendar using diplomacy given nature of contacts such as internal and external senior leaders and prioritization of competing demands.
- Plan and coordinate for assigned personnel attending conferences and off-site events by organizing travel arrangements, accommodations, event registration, preparation of meeting materials and submission of expense reports.
- Ensuring efficient operation of surgical component of physician office, including performing cross-functional responsibilities that enable innovative model of care referral support.
- Working effectively with various TeamUHN members to ensure patients are scheduled for surgery and moved through their care pathway and the health system effectively.
- Demonstrate strong technology and organization skills to maintain surgical tracking, call logs and other research databases to ensure effective management of surgical booking, research project management and physician calendar.
- Performing other duties consistent with the job classification to support divisional strategic initiatives related to Integrated Care, Patient Experience, Quality Improvement both research and clinical.

**Qualifications**
- Completion of College Diploma/University Undergraduate degree or recognized equivalent is required. Bachelors Degree preferred.
- 5 years of senior administrative experience (Healthcare setting preferred)
- Supervisory experience preferred
- Completion of a medical terminology course is preferred
- Strong interpersonal and customer service skills
- Excellent organization and time management skills, with exceptional attention to detail
- Ability to problem solve with mínimal direction. Resourceful with strong reasoning.
- Ability to work independently or as part of an interdisciplin

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