Salvage Accounting

Do you value integrity and innovation? How about passion and caring? Great Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

In-scope / Full Time

Permanent Opportunity

Work Location: Regina Salvage -100% in the office

GENERAL ACCOUNTABILITY

The Salvage Accounting & Operations Administrator is responsible for preparing and maintaining financial reports, balancing, and preparing bank deposits, and processing accounts payables/receivables invoices and statements for their applicable salvage branch. This position advises branch staff on appropriate PST and GST treatment on all sales transactions, records receipt of vehicles, creates inventory records, reconciles inventories, reviews all financial transactions, monitors compliance to established financial procedures, monitors accounts receivables, and contacts customers to negotiate collection of overdue accounts. The Salvage Accounting & Operations Administrator also supports the department in relation to the pricing, sale, inventory, and payment processing of vehicle parts, whole vehicles, and property.

KEY ACCOUNTABILITIES
- Note: This section is not intended to be an exhaustive list of duties and responsibilities - other duties and responsibilities may be assigned._- Prepares and balances salvage financial transactions and reports to ensure accuracy of customer statements and General Ledger accounts (e.g., daily sales reports, month-end branch sales and expenses) and compliance to divisional policies. Discrepancies and deviations are reported to the Salvage Administration.- Prepares routine journal entries and less complex non-routine journal entries in accordance with Finance deadlines.- Reconciles accounts and sub ledgers and investigates discrepancies.- Reviews past due branch accounts receivables and takes appropriate collection activities, which may include freezing customer accounts, composing written communications, telephone contact to negotiate repayment, and/or requesting referral to a collection agent.- Provides accounting guidance, explains accounting-related procedures, and ensures the accuracy of transactions by Parts Technicians, Auto Mechanics, Claims Adjusters, and/or Appraisers (e.g., processing of returns, credits, warranties, salvage notifications, and inspection status).- Answers inquiries from customers regarding their accounts, both receivables and payables, and provides technical assistance and information to customers (e.g., explains outstanding balances, investigates misapplied transactions, and finds resolutions).- Contacts lien holders through verbal or written communications to influence or negotiate the removal of outstanding previous liens on vehicles sold by SGI.- Reviews, verifies, codes, and processes supplier invoices for payment.- Receives cash, issues receipt, and prepares and reconciles bank deposits and cash floats.- Receives and posts cheques received in the mail and/or over the counter to customer credit accounts.- Maintains office supplies inventory and replenishes inventory levels.- Processes requisitions for capital purchases for the branch in accordance with Corporate Purchasing guidelines.- Collaborates with insurance industry partners to administer the sale of out-of-province vehicles.- Receives and processes payments and issues bill of sale and ownership documents for salvage vehicles.- Provides SGI Salvage Bid Website support (e.g., issues warnings and suspensions on customer accounts, posts vehicles for sale, handles customer inquiries on sale items, account maintenance on bid customer account processes).- Ensures proper inspection requirements are placed on vehicles prior to posting on SGI Salvage Bid Website and takes corrective action, if required.- Prepares yard orders for parts to be dismantled and shipped.- Issues vehicle registration permits to customers through brokers vehicle registration system, completes a monthly reconciliation of sales, and issues payment to SGI Auto Fund for permit revenue collected.- Provides customer service to clients at the front counter or by telephone related to the sale, warranty, and billing of vehicle parts, whole vehicles, or property salvage.- Handles warranty issues related to auto part sales.- Provides technical assistance to departmental staff regarding Information Technology (IT) issues (e.g., set up desktops, submits tickets to Systems on behalf of departmental staff, acts as a liaison between Systems and departmental staff to resolve IT issues).

High Performance Team & Culture- Supports a culture of leadership and accountability to effectively meet the key accountabilities within the scope of the role.- Displays leadership by committing to a culture of continuous learning/development of self and supports others by actively sharing knowledge, providing guidance, mentoring, training, and supporting developmental opportunities.- Demonstrates t