Office Manager, Brookfield Sustainability Institute

6 months ago

Toronto, Canada George Brown College Full time

**CLOSING**:Open until filled.

***

**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

**Equity Statement**_ _**

**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._ _

**Position Description**:
The Office Manager is an integrated and critical role in the Brookfield Sustainability Institute (BSI) at GBC. The Office Manager will liaison between the three operating units of the BSI (Global Solutions Studio, Academics, Observatory) ensuring that student and vendor contracts and payments are maintained and completed. The Office manager will also help build BSI office culture by organizing, planning, and managing events and event expenses. Finally, the Office manager will be the administration for the BSI departments calendar and outbound newsletter.

**Key responsibilities**:

- Manages BSI - CEO’s calendar.
- Coordinates office procedures and ensures efficient day-to-day operations.
- Onboards new hires, to our processes, tools, and culture.
- Works with BSI managers, operations, legal and accounting to manage and complete all employee, student and vendor contracts and payments.
- Supervises student hires within the BSI as well as manages their contracts, weekly hours, and manages pay.
- Budgets, develops contracts, and arranges payments, organizes meetings for three Directors - Business Development, Global Solutions Studio and Curriculum Development and Training.
- Leads the organization of all hand’s meetings and internal BSI corporate meetings and staff events.
- Supports operations of client and college events (Charrettes) including ordering services procuring vendors & event staff, managing event expenses.
- Other related duties as assigned.

**Educational and Experience Requirements**:

- Three
- or four-year degree or diploma from an accredited post-secondary institution.
- Minimum two to five (5) years of relevant work experience in office management.

**Skills and Attributes**:

- Excellent organization, time management, and coordination skills.
- Solid project management, relationship management, and conflict resolution skills.
- Able to travel between campuses and for site visits.
- Broad leadership skills managing a diverse team of experienced individuals.
- Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.

**Interview process may consist of a practical skills component.**

**Notes**:

- The College requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.

**Why work here?**

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

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