Coordinator, Market Access
6 days ago
Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day.AbbVie Canada is one of the Best Workplaces in Canada whereby 92% of our employees are proud to say they work for AbbVie.
When choosing your career path, choose to be remarkable.
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, in addition to products and services across its Allergan Aesthetics portfolio.
Under the supervision of the Lead, Specialty Market Access and Health Economics, the coordinator is responsible for providing support to the Lead and Managers and to partner with the other two Market Access and Government Affairs coordinators to support and prioritize business activities via the generation of finance and contractual documentation in adherence to stringent corporate Standard Operating Procedures (SOPs) and guidelines. The coordinator will be entrusted to anticipate and resolve issues that may arise, and effectively prioritize projects and requests to ensure the department is effectively supported.
**Key responsibilities**
- Coordinate initiation of purchase orders and invoices (in SAP data management and other procure-to-pay systems) and track purchase orders (PO) and expenditures, by individual therapeutic areas, within primary budget tracker.
- Assist managers with public and private payer communications and coordinating/preparing reimbursement dossiers (paper and electronic) for payers.
- Maintain/update private and public payer contacts master list/database.
- Assist with organizing advisory board meetings, overseeing the logistics of the meetings, and coordinating with travel agency as required.
- Upload materials in Veeva Vault Promo Mats system for medical/regulatory approvals.
- Assist with onboarding new team members: coordinate corporate announcement, security pass, and workstation/office assignment, and prepare draft onboarding plan for hiring manager.
- Review budgets each month for the purpose of managing open POs and accurate accruals.
- Ensure all project documentation is saved in department’s SharePoint site and upload relevant MSAs/SOPs within Icertis.
- Support the Market Access head-office and field team members with various ad hoc projects and administrative activities: sponsorship payments, team/vendor meeting coordination, conference registration, renewing memberships, etc.
- Attend and participate in department meetings, information sessions, and liaise with cross-functional teams to enhance/maintain corporate awareness and share best practices.
- Complete assigned e-training (SOPs, etc.) by deadline.
- Complete performance self-assessment and growth plan.
- Act as a back-up to other two department coordinators in their absence.
**Experience / Education required**
- Three to five years of experience in a senior administrative role.
- Knowledge of pharmaceutical industry.
**Essential skills and abilities**
- Ability to manage multiple projects at a given time.
- Strong financial expertise to be able to make sound business judgments.
- Able to function in a fast-paced environment and work well under stress (driven by payer submission timelines).
- Adaptability/flexibility to help with urgent situations and priorities
- Well-organized and detail-oriented with high quality standards.
- Effective team player.
- Diplomatic and mature when dealing with many different internal and external partners
- English and French language proficiency (verbal and written). Ability to proofread in English and French is an asset.
- Familiar with Microsoft Office Suite (Word, Excel and PowerPoint and Outlook) and comfortable working with Internet.
- Knowledge of SAP and Icertis systems is an asset.
- Ability to take key actions and demonstrate behavioral anchors that support AbbVie’s cultural descriptors and leadership attributes.
AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.
Covid vaccination new hires amendments:
Full vaccination against COVID-19 is a condition of employment for this position, with possible accommodation for validated exemptions, within the limits of applicable legislation. AbbVie employees are also required to comply with any COVID-19 related external requirements, including any testing requirements, applicable to their work activities outside AbbVie premises (for example, travelling and visiting stakeholders and customers).
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