Law Clerk

5 months ago

Toronto, Canada Legal Aid Ontario Full time

**Company Bio**

Legal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

**Primary function**

This position will contribute to the achievement of key business priorities by providing proactive and professional support to the General Counsel Office (GCO). This is an opportunity to work in a fast-paced and dynamic legal department. You will provide law clerk, administrative, contract and research support and manage diverse tasks in the areas of commercial/corporate law and civil litigation. You will also be responsible for maintaining the legal department’s workflow, for example, managing GCO’s file “triage” system to ensure our internal clients receive timely and high quality services.

Home Location: Toronto Provincial Office
Other Locations: n/a

Reports to: Business Manager, General Counsel Office

**Key accountabilities**
- Prepare, review, circulate and assist GCO staff in the preparation, review and circulation of contracts and agreement-related documents, procurement-related documents, presentations, and other legal and business documents and materials
- Draft and respond to internal and external correspondence
- Process execution of documents including detailed review of documents prior to signing; arrange for execution of written agreements by vendors and appropriate signing authorities including without limitation through electronic signature solutions used by LAO
- Conduct and analyze, and assist GCO staff in conducting and analyzing, legal and other research
- Conduct due diligence searches, including corporate profiles and title searches
- Create, update and manage, and assist GCO staff in creating, updating, and managing templates for contracts, forms, policies; and instruct and work with lawyers and clients regarding the GCO templates
- Organize and co-ordinate proceedings and court appearances, conferences and courses
- Co-ordinate and arrange in-person, virtual and teleconference meetings, developing agendas as requested
- Communicate with, work with, and respond to enquiries from the board, clients and other staff members, members of the legal profession, the public, stakeholders, and the court (including court administration officials) as required
- Identify, confirm and manage limitation periods for claims, court filing deadlines and contract dates, and maintain tickler system
- Assist in developing or improving processes and best practices for the department
- Act as back up to the other GCO administrative staff as directed
- Perform other duties as assigned

**Required skills & experience**
- Relevant university degree or community college accreditation or a skills/experience equivalency acquired through previous law clerk training or experience
- At least two years’ experience in both litigation and corporate/commercial matters, including contracts,
- Knowledge of agreements and agreement preparation (such as leases and procurement documents)
- Knowledge of court administration practices and procedures, and relevant federal and provincial statutes to provide specialized secretarial, administrative and research services to lawyers
- Strong knowledge of legal formats, style, terminology and phraseology to accurately prepare complex legal documents from precedents or information provided by lawyers
- Detail and process oriented and highly organized
- Demonstrated customer service skills coupled with excellent oral and written communication skills
- Excellent administrative skills for the effective handling of priorities and stringent timelines
- Ability to handle large volume of different files in an organized manner
- Flexibility to respond to changing priorities and multiple demands in a fast paced environment
- Demonstrated ability to effectively work independently with limited supervision
- Proficiency utilizing a variety of software programs including MS Office (Word, Excel), Adobe Acrobat and Adobe Sign, and databases (PeopleSoft knowledge is an asset)
- Ability to communicate effectively both orally and in writing, with courtesy and tact
- Ability to work closely with a team, and carry out independent tasks with mínimal supervision
- French language skills, both oral and written, are an asset

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**Equity Statement**

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences

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