Digital Solutions Operations Coordinator

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Digital Solutions Operations Coordinator

Department

Governance, Strategy & Planning | MedIT | Faculty of Medicine

Compensation Range

$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 30, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

May 30, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.

Our Vision: To Transform Health for Everyone

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, 3 schools, and 25 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory.

Work Performed
- Manage various projects and parts of projects for Digital Solutions, including: identification, implementation, review, and management of all aspects of the project cycle including analyzing and evaluating outcomes and providing advice on improvements
- Ensure the Office of the DCIOM is kept well-informed on new developments that are related to various projects and meetings
- Analyze information provided internally or by external agencies and writes/drafts various communications on behalf of the DCIOM
- Develop, coordinate, and monitor unit workplans for feasibility, timelines, and resource management
- Establish and implement a system for monitoring workflows and reporting on progress
- Develop guidelines and procedures to guide administrative functions, and to ensure adherence to effective operational practices
- Identify staffing needs and write job descriptions in accordance with Unit needs, budgetary constraints, and HR best practices
- Manage all aspects of recruitment process and materials
- Develop and maintain orientation materials and onboard new employees
- Interpret and advise the DCIOM on human resource policies and procedures
- Coordinate the timely completion of performance reviews for all unit staff
- Oversee financial expenditures, reconcile monthly expenses and create regular financial reports for monitoring
- Develop, implement, and maintain Microsoft Teams space to facilitate team communications and knowledge management
- Coordinate external communications activities and develop supporting products to facilitate awareness of Digital Solutions. Maintain the unit’s Digital presence and undertake Content Management
- Identify tools and ensure appropriate utilization of administrative systems to support effective operations
- Manage space and infrastructural requirements for the u

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