Documentadministration Coordinator

Company Description

Bantrel is proud to be a leading provider of engineering, procurement, and construction (EPC) services in Canada.

Since our inception in 1983, we have delivered end-to-end solutions for some of Canada’s most challenging and complex projects, while consistently maintaining job safety, time management, and the highest degree of quality. Bantrel provides EPC/EPCM services to the Energy, Mining and Infrastructure markets, Canada-wide.

Our global reach and local touch is demonstrated by our affiliation with our major shareholder, Bechtel Corporation, one of the most respected EPC companies in the world, and with the McCaig Family, Calgary-based with longstanding ties to the local business community.

Bantrel Co.: My Company | LinkedIn

**In this full-time permanent role, as a champion of **diversity & inclusion,** you will**:
**Job Description**:
We are actively seeking to hire a **Document **A**dministration Coordinator** to join our **Mississauga, ON office**.

We are looking for an adaptive team player to join the growing needs of the project and assist with managing our electronic document management system and assisting with deliverables in a fast-paced project environment.

Please note that this position if hired will be titled** Project Support Coordinator.**

**Responsibilities**:

- Provide training to new hires on Electronic Document Management System and Information Management Process
- Assist Management with administrative duties and proposal/project support when required
- Prepare and edit correspondence, communications, and presentations
- Format controlled documents as per project standards and guidelines
- Develop Project Templates in accordance with Client brand specifications and guidelines
- Assist with Minutes of Meeting and ensure timely upload to EDMS and alignment to project format
- Liaise with internal cross-functional teams to determine project support requirements
- Demonstrate a high level of expertise in Microsoft Office Applications
- Organize and book meetings when required - both in-house and MS Teams
- Follow up with project team members on outstanding tasks and assist with Project Support Helpdesk requests
- Ensure work is completed accurately with mínimal supervision
- Assist members of the office in the development of forms and data display;
- Drafting, proofreading and formatting correspondence, reports, presentations, proposals and other materials as assigned;
- Conserve staff time by reading, researching, and routing correspondence; drafting letters and documents; collecting information; initiating telecommunications;

**Qualifications**:

- Diploma in business administration from a community college or equivalent experience;
- 2 to 5 years of administrative experience in a professional work environment would be an asset;
- Intermediate to advanced computer skills, including MS Office;
- Comfortable working in a technically oriented work environment;
- Experience with electronic document management software;
- Excellent coordination and planning skills;
- Excellent verbal and written communication skills;
- Self-motivation, initiative and the ability to work effectively with all organizational levels;
- Ability to assist in a positive and constructive manner;
- Quick learner and adaptive to various task
- Well organized with good interpersonal skills;
- Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
- Can easily prioritize tasks, adapt to change, and work very well under pressure.
- Ability to take direction and work with strong attention to detail; and
- Proven understanding of confidentiality and discretion
- Basic understanding of Document Controls and management of project data.

**Qualifications**:

- Diploma in business administration from a community college or equivalent experience;
- 2 to 5 years of administrative experience in a professional work environment would be an asset;
- Intermediate to advanced computer skills, including MS Office;
- Comfortable working in a technically oriented work environment;
- Experience with electronic document management software;
- Excellent coordination and planning skills;
- Excellent verbal and written communication skills;
- Self-motivation, initiative and the ability to work effectively with all organizational levels;
- Ability to assist in a positive and constructive manner;
- Quick learner and adaptive to various task
- Well organized with good interpersonal skills;
- Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
- Can easily prioritize tasks, adapt to change, and work very well under pressure.
- Ability to take direction and work with strong attention to detail; and
- Proven understanding of confidentiality and discretion
- Basic understanding of Document Controls and management of project data.

Additional Information