Student, Alumni

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary

The Hill and Levene Schools of Business is where responsible business comes to life through education and research. In business education and research, we foster meaningful experiential learning and engagement in local, national and international communities, and demonstrate commitment to inclusivity and social justice. The Schools offer five graduate degree programs, four graduate certificate programs, one undergraduate degree program and one undergraduate diploma program.

**Position Summary**:
Reporting to the Manager of Marketing, Recruitment, and Communications, this position will support all event planning and coordination for the Faculty of Business Administration and is the main contact and connection for all of the Faculty’s student groups (Hill Business Students Society, Hill JDC West, Enactus, URInvesting, Hill Marketing Club, ICBC, etc.) and alumni. This position will also be involved in alumni / donor relations to some extent. In addition, this position will play a role in acting as support and back-up for recruitment initiatives for the Faculty including potential travel, attending events and career fairs, conducting tours, supporting booths, communicating with prospective students and calling campaigns. The position will work with various positions across the Faculty and across campus and thus requires a high level of professionalism and strong events planning skills in addition to interpersonal and collaboration skills.

**Main Responsibilities**:

- Implement and aid in development of annual, semi-annual and quarterly event strategy
- Develop and implement marketing and promotion strategy for events
- Planning community outreach activities with the local business community and faculty members
- Facilitation of speakers, panelists, special guests, etc. as required for events
- Providing on-site event support
- Post event follow-up including written event analysis and recommendations
- Providing advice to student groups on planning and hosting events, and assist with arrangements when needed
- Acting as a liaison between student groups
- Building relationships with alumni of the Hill and Levene Schools of Business
- Developing, organizing and promoting activities of alumni and the Hill and Levene Schools of Business
- Supporting student recruitment activities including attending recruitment events, participating in calling campaigns, and providing campus tours
- Act as the Faculty-level contact for donor stewardship and special fundraising projects
- Other duties as assigned

Position Requirements

**Position Requirements**:

- Undergraduate degree plus a 1-2 years related experience in event planning, hospitality services, and/or marketing and communications;
- Ability to identify relevant needs and issues, generate options and alternatives in response to student/stakeholder needs;
- Exceptional problem solving and relationship management skills when dealing with internal and external stakeholders with the ability to exercise tact and discretion;
- Ability to connect with students in such a way as to tactfully provide guidance, advice and instruction;
- Effective listener and problem solver who can juggle competing priorities and make sound decisions;
- Well-developed interpersonal and communications skills, customer service focus and the ability to foster positive working relationships with faculty, staff, students and external stakeholders;
- Public speaking and presentation proficiency and the ability to read and respond to an audience with appropriate messages and information;
- Experience organizing and evaluating events and programming. Must be able to work effectively in collaboration with other departments and faculties on campus. Must have demonstrated organizational and time management skills;
- Public speaking and presentation proficiency and the ability to read and respond to an audience with appropriate messages and information;
- Ability to analyze and develop creative and effective solutions to complex problems;
- Strong organizational and time management skills including the proven ability to work effectively with mínimal supervision and within a team setting, prioritize tasks and accomplish competing deadlines correctly and on time;
- Require some financial knowledge and experience to plan, prepare and manage event budgets;
- Ability to create information handouts, communications, presentations, and posters;
- Require project and event management experience to be able to properly execute and manage multiple events at a time;
- Lifting and moving of heavy materials is required. Constant assembling and dismantling of displays, audio-visual equipment and promotional items;
- Ability to travel provincially, nationally, and