Project Information Specialist

6 months ago

Winnipeg, Canada AECOM Full time

**Company Description** Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

The responsibilities of this position providing administrative support to Project Managers, Engineers, and Designers in the Winnipeg Water Department, including, but not limited to, the following:

- Word processing/preparation of documents including engineering specifications, shop drawings, technical reports, PowerPoint presentations, contracts, proposals, and letters as required.
- Providing project management assistance to Project Managers, including but not limited to the review, approval, and coding of Subconsultant/Subcontractor invoices, reviews of projects, and supporting documentation for invoicing, set-up, and tracking of proposals and projects in AECOM’s project management system.
- File management, both hard copy and electronic, on both servers and through ‘cloud-based’ programs such as SharePoint and ProjectWise.
- Manage the setup and maintenance of document control/records management for multiple projects and Project Managers using software including Sharepoint and Aconex.
- Coordinating of Department-level and project meetings, taking minutes and preparing slide decks for meetings.
- Assisting in the onboarding of new staff for the Water Department.
- Health and safety coordination for the Winnipeg Water contingent of staff.
- Providing office facilities support as required (i.e. front-office reception coverage, organizing office-level supplies, assisting in the resolution of office-level administrative initiatives)
- Leading projects through AECOM’s Quality Management System and ensuring documentation of quality control tasks completed by project teams is compliant with AECOM’s Policies and Procedures.

**Qualifications** Minimum Requirements**:

- Diploma or Certificate plus 4 years of related administrative experience or equivalency.

**Preferred Qualifications**:

- 5 years of related administrative experience.
- Diploma in Administration, Project Management Assistant, or related field
- Previous experience in the consulting industry (engineering or architectural) would be an asset.
- Excellent communication skills.
- Exceptional organizational, time-management, and strong attention to detail skills.
- Ability to self-manage assignments from start to finish with mínimal oversight.
- Ability to handle stressful situations with professionalism and calm composure.
- Committed to providing exceptional client service, both internal and external.
- Able to interact professionally with all levels of business personnel and build strong working relationships.
- Proficiency - Advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc).
- Working knowledge of computerized project management software.
- Ability to work overtime as required.

**Additional Information**
- Relocation assistance is not available for this position.
- Sponsorship is not available for this position.

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted glo

  • Warehouse Specialist

    6 months ago

    Winnipeg, Canada Access Information Management Full time

    **Why Access?**: - Competitive Hourly Pay - Paid Vacation - Wage rate ranges for this position: $16 - $17/hr - This is a 8-month contract position **We Are Access** We are Access! We are committed to exceeding the expectations or our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission...

  • Transportation Specialist

    6 months ago

    Winnipeg, Canada Access Information Management Full time

    **We Are Access** We are Access! We are committed to exceeding the expectations of our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission is to advance how the world manages information with the very best service. **The Impact You Could Make** Are you a Road Warrior who lives and...

  • Information Systems Support Specialist

    7 months ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general guidance of the Project Leader - Solutions Design, Innovation and Technology, the Information System Support Specialist assumes the responsibility for independently undertaking small projects or participates with the Project Leader - Solutions Design on medium to large scale projects. This includes developing and implementing the...

  • Infrastructure Project Specialist

    7 days ago

    Winnipeg, Manitoba, Canada Colliers Project Leaders Full time

    About UsColliers Project Leaders is a leading provider of capital project solutions, delivering expert services to clients across the built environment.We have a passion for making a difference in communities and shaping the growth of sustainable, progressive, and inclusive communities.Our commitment to realizing our clients' vision inspires us to look...

  • Project Information Specialist

    3 months ago

    Winnipeg, Canada AECOM Full time

    **Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Project Information Specialist

    6 months ago

    Winnipeg, Canada AECOM Full time

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Driver Specialist

    6 months ago

    Winnipeg, Canada Access Information Management Full time

    **We Are Access** We are Access! We are committed to exceeding the expectations of our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission is to advance how the world manages information with the very best service. **The Impact You Could Make** Are you a Road Warrior who lives and...

  • Information Systems Specialist

    6 months ago

    Winnipeg, Canada City of Winnipeg Full time

    As the Information Systems Specialist you are responsible for independently undertaking projects and supervising other information technology personnel in designing, developing and implementing departmental information systems and technology. You are accountable for the maintenance, support, and operation of information systems and technologies critical to...

  • Project Coordinator Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Randstad Canada Full time

    Project Coordinator SpecialistAre you looking for a challenging role in project management? We are seeking a highly skilled Project Coordinator Specialist to join our team at Randstad Canada. - Provide support to project teams, including documentation and project controls- Assist with coordinating reports and documentation- Communicate relevant departmental...

  • Transportation Specialist

    6 months ago

    Winnipeg, Canada Access Information Mgmt of Canada, ULC Full time

    **We Are Access** We are Access! We are committed to exceeding the expectations of our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission is to advance how the world manages information with the very best service. **The Impact You Could Make** Are you a Road Warrior who lives and...

  • Project Information Manager

    6 months ago

    Winnipeg, Canada AECOM Full time

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Project Information Manager

    6 months ago

    Winnipeg, Canada AECOM Full time

    **Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Driver Specialist

    6 months ago

    Winnipeg, Canada Access Information Mgmt of Canada, ULC Full time

    **We Are Access** We are Access! We are committed to exceeding the expectations of our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission is to advance how the world manages information with the very best service. **The Impact You Could Make** Are you a Road Warrior who lives and...

  • Species at Risk Project Specialist

    2 weeks ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **MANITOBA MÉTIS FEDERATION** **SAR PROJECT SPECIALIST** **November 26, 2024** **Posting #24-07-005** The Manitoba Métis Federation (MMF) is the democratically elected National Government of the Red River Métis, also known as the Manitoba Métis. The Red River Métis are a distinct Indigenous Nation and People, and Canada's Negotiating Partners in...

  • Information Assurance Specialist

    3 weeks ago

    Winnipeg, Manitoba, Canada Manitoba Metis Federation Full time

    About the RoleWe are seeking an experienced Information Assurance Specialist to join our team at the Manitoba Metis Federation.

  • Project Specialist

    6 months ago

    Winnipeg, Canada Direct Focus Marketing Communications Full time

    **Who Are You?** If there’s one thing your friends know not to do around you, it’s to say, “Meh, the details don’t matter.” You know for a fact that it’s the little things that make the biggest difference, and you have no problem putting in the effort to make sure every “t” is crossed and every “i” is dotted. Of course, while you’re...

  • Project Specialist

    3 months ago

    Winnipeg, Canada Direct Focus Marketing Communications Full time

    **Who Are You?** If there’s one thing your friends know not to do around you, it’s to say, “Meh, the details don’t matter.” You know for a fact that it’s the little things that make the biggest difference, and you have no problem putting in the effort to make sure every “t” is crossed and every “i” is dotted. Of course, while you’re...

  • Record Center Specialist-ca

    7 days ago

    Winnipeg, Canada Access Information Mgmt of Canada, ULC Full time

    **We Are Access** We are Access! We are committed to exceeding the expectations or our clients, company and community. We focus on protecting and managing the information for millions of people. And our mission is to advance how the world manages information with the very best service. **The Impact You Could Make** As a Record Center Specialist for...

  • Wd-project Specialist

    6 months ago

    Winnipeg, Canada Winpak Ltd Full time

    **Position Objective**: Reporting to the Capital Projects and Engineering Manager, the Project Specialist will be responsible for assigned Capital Projects in the department. The Project Specialist is responsible for initiation, planning, design, risk assessment and delivery of major building retrofits, building renovations, manufacturing equipment...

  • Information Technology

    6 months ago

    Winnipeg, Canada IRCOM (Immigrant & Refugee Community Organization of Manitoba) Full time

    INFORMATION TECHNOLOGY (I.T.) SUPPORT SPECIALIST Full-time, Term (Parental Leave) position WHAT IRCOM OFFERS: - A warm, fun and supportive work community - An incredibly diverse workplace that is committed to staff wellness and inclusion - A staff team that is passionate and committed in supporting settlement of newcomer families - An inner-city...