Receptionist

3 months ago

Innisfail, Canada BILTON WELDING and MANUFACTURING LTD. Full time

Bilton Welding and Manufacturing Ltd. has an exciting opportunity for a **_Receptionist _**to join our team

**Why Join Bilton**:
Our organization strives to offer competitive wages and benefits. We invest in our employees and maintain a work environment that is conducive to their physical, mental, and spiritual well-being. Bilton believes that our people are our strength; therefore, we reward outstanding performance and innovation. We provide equal opportunities for our people to achieve their career goals.

Reporting to the Controller, the Receptionist is to provide exuberant presence in the reception area welcoming guests and clients to ensure their visit to Bilton is pleasurable. The receptionist is responsible for handling incoming calls with professionalism and clarity, assisting visitors with inquiries, and completing tasks as delegated by other staff members. This includes ensuring the accurate and efficient entry of timecards on a daily basis.

**Location**:Innisfail, Alberta** Schedule**:Monday to Friday 8:00 am to 4:30 pm

**Key Responsibilities**:

- Greet visitors at front desk and direct them accordingly. Ensure visitors have appropriate PPE to enter shops
- Remind Contractor/visitors of sign in/out process and assist with visitor orientations, as required.
- Monitor employees and guests coming and going in reception area.
- Enter daily time sheets into M2M for production and support employees - aim to complete by 2pm daily.
- Oversee the distribution of incoming and outgoing daily mail: Pick up mail from Post Office, sort and distribute, drop off outgoing mail at Post Office. Oversee couriers. Distribute faxes.
- Monitor boardrooms in Shop 2 such as the Boardroom, QC Trailer, Training Room. Book rooms, as requested.
- Maintain staff lists daily, as required (ie: Employee Emergency Evacuation checklist, Call In’s, Time Summaries etc.)
- Print Emergency list daily and bring with Contractor list to Muster Point in event of an Emergency.
- Monitor office supply inventory levels and order necessary supplies from Staples and Prairie Office Plus weekly, always keeping budgetary constraints in mind.
- Ensure common areas are tidy at all times: Check Boardroom, Training room, downstairs coffee station, copier station and reception area at midday and day end - cleanup dishes/debris, and wipe surfaces if needed, push chairs in. Load dishwasher, wipe surfaces at day end. Run dishwasher & unload as needed. Water plants weekly.
- Distribute weekly remittances to vendors.
- Run office errands as requested (Ex: Groceries, Coffee Supplies).
- Ensure beverages/catering items are organized and readily available prior to scheduled meetings.
- Work cooperatively and effectively with management and team members to assist other departments with all other duties as required.

**Required Qualifications, Knowledge, Skills and Abilities**:

- Excellent interpersonal skill (Welcoming, friendly personality)Aptitude to learn and expand skills
- Excellent professional telephone manners
- Ensure customer satisfaction
- Dependable and reliable
- Neat and professional appearance
- Previous office experience is an asset, but not required
- Exceptional data entry abilities and attention to detail
- Ability to work independently and part of a team

**Attributes to Excel in**:

- Verbal and written communication skills
- Adaptability to changes in the workplace
- Analytical and problem solving skills
- Make sound decisions independently, escalating to manager as appropriate
- Patience and listening
- Organizational skills
- Time management
- Computer skills
- Attention to detail
- Stress management
- Maintaining confidential information

**Why Choose Bilton**:
**Competitive Compensation**: As an employer of choice, Bilton benefits from the ability to attract and retain high quality employees by providing competitive compensation.**RRSP Matching Contribution**: Saving money for retirement is important to Bilton, which is why the Company provides a generous matching contribution for employees that partake in the RRSP program.

**Health and Dental Coverage**: Bilton exceeds industry standards in terms of health and dental coverage, with a focus on maintaining long term health and wellness.

**Advancement Opportunities**: Bilton believes in developing its employees and encouraging them to grow and pursue new opportunities within the company.

**Health Spending Account**: Bilton believes in providing employees with a flexible benefit option, which can be used for additional benefits required to fit the specific needs of each employee and their family.

**Long-Term Disability, Life Insurance and Travel insurance**: Bilton provides exceptional insurance to all employees, should such assistance be required.

**Training Opportunities**: Bilton provides training opportunities to employees through the apprenticeship program, training grants, external training, and several in-house training courses to upgrade skills.

**Vacation Time**: E

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