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Clerical Site Support Administrator

4 months ago

Kitchener, Canada Heathwood Homes Full time

Clerical Site Support Administrator

**Heathwood Homes**

Kitchener, ON - Heathwood Wallaceton and Williamsburg Sites

Heathwood Homes is currently looking for clerical assistance to join our construction team for a full-time contract position.

**Role**

The key overall objective of the Clerical Site Support Administrator is to support Project Staff with administrative duties and document control.

**Responsibilities**

On a day to day basis, the key responsibilities of the Clerical Site Support Administrator will be to provide direct support to site staff in helping them to fulfill the following functions:

- Processing purchase order and completion slips
- Providing assistance as required to the Site Superintendent(s)
- Maintaining a daily construction log in conjunction with Site Superintendent(s)
- Preparing and maintaining various communication/documentation
- Obtaining, organizing and updating construction documentation for each lot under construction
- Coordination of municipal and utility inspections
- Ordering and managing site office supplies
- Maintaining an inventory of required site material and ordering replacements as needed
- Assisting in the coordination of incoming building material shipments
- Remaining familiar with WHMIS, WSIB and OHSA responsibilities and duties
- Assisting in monthly Health and Safety meetings by distributing the agenda, taking attendance and compiling minutes
- Respecting the confidentiality of company information, policies and procedures
- Upholding and adhering to company policies including the maintenance of a clean and safe work environment
- Assisting with customer site tours and site progress photos
- Other work and tasks related to company objectives or as required

**Qualifications**
- Minimum of two (2) years of construction experience
- Clerical experience in a low rise construction management environment involving large construction projects
- Highly organized and able to process large volumes of information
- Excellent record keeping and documentation management skills
- Detail oriented with sound judgement
- Well developed administrative, analytical organizational and oral/written communication skills
- Able to solve problems, multitask and work under pressure within time constraints
- Strong interpersonal and customer service skills
- Self motivated, takes initiative and is a team player

**Salary Range** - $38,000 - $42,000 commensurate with experience

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $38,000.00-$42,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kitchener, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Construction: 2 years (preferred)
- Administrative experience: 2 years (required)

Work Location: One location