Executive Assistant

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
- or equivalent experience
**Work setting**:

- Rural area
- Willing to relocate
- Relocation costs covered by employer
- Social and family service agency
- Counselling, social agency
- Community and social services
- Child Welfare Organization
- Communications establishment
**Tasks**:

- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Schedule and confirm appointments
- Perform administrative tasks
- Perform clerical duties, such as filing and sorting and distributing mail
- Order office supplies
- Answer telephone and relay telephone calls and messages
- Photocopy and collate documents for distribution, mailing and filing
- Record and prepare minutes of meetings, seminars and conferences
- Co-ordinate special events
- Plan, organize, direct, control and evaluate daily operations
**Target audience**:

- Minority group
- Family
**Computer and technology knowledge**:

- Microsoft Publisher
- MS PowerPoint
- MS Access
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Word processing software
- Electronic mail
- Social Media
**Area of work experience**:

- Business administration/management
**Area of specialization**:

- Communications
**Security and safety**:

- Criminal record check
- Child welfare check
**Transportation/travel information**:

- Valid driver's licence
- Own vehicle
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Sitting
- Combination of sitting, standing, walking
**Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Client focus
- Interpersonal awareness
- Judgement
- Values and ethics
- Ability to multitask
- Time management
**Workplace information**:

- Remote work available
**Health benefits**:

- Dental plan
- Vision care benefits
**Long term benefits**:

- Group insurance benefits
- Pension plan
**Other benefits**:

- Team building opportunities
- Parking available