Accounting Analyst

2 months ago

Ottawa, Canada BGC Ottawa Full time

**PURPOSE**

As one of Ottawa’s largest child and youth-serving charitable organizations, BGC Ottawa provides FREE, subsidized, and cost saving Community-based services, and life-changing programs to an annual average of 4,500 young Members each year. We provide safe, supportive places where all kids and teens, of all backgrounds, can experience new opportunities, overcome barriers, and develop confidence and skills for life. From anti-Racism to Reconciliation to LGBTQ2S+, food security to scholarships to job readiness, our programs battle systemic issues with systemic solutions—equity, acceptance, support, opportunity.

As a growing team that embraces different ways of thinking, abilities, and experiences we aim to make our staff feel safe. We want you to feel heard, respected, and empowered. We believe in our diverse shared power as being the key to serving our members, volunteers, community, and each other with the utmost care.

BGC Ottawa is about building positive and inclusive environments for all.

**GENERAL SUMMARY**

Reporting to the Supervisor, Accounting, this role is responsible for the accuracy and timely support financial reporting, and general financial analysis within the finance group of the organization.

**RESPONSIBILITIES / ACTIVITIES**

**Financial Reporting and Analysis**:
Prepares accurate and timely financial reports on a monthly basis in accordance with accounting standards for not for profits.

**Activities**:

- Prepares journal entries as required to accurately report financial results.
- Prepares supporting schedules for balance sheet accounts with supporting schedules for revenues/expenses as required.
- Assists with preparation of working papers for annual audit.
- Provides support to budget process when required.
- Performs balance sheet analysis on a monthly basis.
- Performs variance analysis each month on revenue and expenses compared to budget.

**Accounts Receivable**:
Responsible for invoicing for all amounts receivable and ensuring funds are collected promptly.

**Activities**:

- Prepares invoice schedule based on multi-month rental contracts for easy tracking and budgeting.
- Prepares monthly rental invoices based on rental contracts and invoice requests.
- Reconciles Amilia rental system with MIP accounting system.
- Monitors aging report to ensure funds are collected. Delinquent accounts are identified to the Supervisor, Accounting and relevant manager.

**Accounts Payable**:
Completes supplier payments and supports accounts payable function by ensuring supplier invoices and employee expenses are processed in accordance with BGCO practices and government policies in a timely and accurate manner.

**Activities**:

- Monitors regular payments of supplier invoices to ensure timely payment while managing within cash flow available and ensuring payments are accurate and in accordance with BGCO practices and delegation of authority.
- Maintains well organized files of unpaid and paid supplier invoices as required.
- Reviews supplier invoices ensuring appropriate manager approvals and expense account coding. Identifies any material discrepancies or concerns to the purchasing manager and/or Supervisor, Accounting as appropriate to resolve.
- Verifies and records employee expenses highlighting any inconsistencies with BGCO practices to the employee’s supervisor and/or Supervisor, Accounting as required.
- Maintains well organized vendor and employee files.

**Cash Receipts and Deposits**:
Ensures that cash receipts are accurately recorded, and deposits are made on timely basis.

**Activities**:

- Reviews incoming payment reports daily and reconciles to receipts (cash, cheque and credit card).
- Identifies and reconciles any discrepancies daily.
- Verifies and posts rental and other revenue accounts into the MIP accounting system.
- Provides and saves all supporting documents related to the rental and other revenue in Deposit folder.
- Creates bank deposit records verifying and reconciling totals against reports created in the MIP system. Makes bank deposits either electronically or in person on a timely basis to ensure optimum cash resources.

**Cash Disbursements**:
Ensures that cash disbursements are accurately recorded.

**Activities**:

- Reviews outgoing payment reports daily and reconciles to the payment supporting documents.
- Identifies and reconciles any discrepancies daily.
- Verifies and posts expense accounts into the MIP accounting system.
- Provides all supporting documents related to the expense accounts when printing out cash disbursement entries.

**Performs other related duties as required such as back up of other people’s tasks when needed.**

**QUALIFICATIONS**

**Required Education, Training and Experience**
- Post-secondary education required in related field such as accounting, business administration.
- Minimum three years in related field.
- Accounting diploma preferred.

**Demonstrated Skills and Abilities**
- Positive and professional app

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