Property Administrator
6 months ago
Apex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector.
At Apex we are striving to create a world where housing matters, but people matter more.
We **CARE**
C*ompassion
A*ccountability
R*espect
E*xcellence
**Position: On-Site Property Administrator**
**Hours: We are seeking one part-time position. Daytime hours with occasional evening hours for attending Property Board meetings**
**Location: St. Thomas, ON**
**Starting Date**:Immediately
**Purpose of this Position**:
Working under the direction of the Senior Manager, the Property Administrator will be responsible for assisting with the delivery of property management and maintenance services coordination in an assigned property or groups of properties. The company leadership works closely with the Property Administrator to ensure that the day-to-day tenant relations, client service delivery and maintenance functions are performed in accordance with established policies, procedures, and all relevant legislation.
The Property Administrator will: work towards achieving Apex’s CARE core values; comply with all company policies and procedures; maintain open communication with Senior Managers and housing/co-op Boards; maintain the confidentiality of tenant/member and property information and other data; work to achieve or surpass company Key Performance Indicators; ensure all duties and responsibilities are executed with excellence.
**Major Responsibilities**:
This position is responsible for fulfilling our client’s goals and objectives through efficient and effective financial and operational management.
The main responsibilities for the Property Administrator include, but are not limited to:
Ø Fulfillment of client’s goals with staff and organization assistance
Ø Participation and support of community growth initiatives that are designed to improve the morale of the residents and the overall safety within the community
Ø Provide reports to the Board Members for community growth recommendations, evictions information, and any other pertinent information pertaining to the property to help provide a healthy and encouraging environment
Ø Provide recommendations to the Leadership team for training and growth opportunities for the Housing Provider
Ø Responsible for the development of Property Manager’s Report established for Monthly Reporting, including, but not limited to, financial reports, arrears report, vacancy report and maintenance reports. Responsible for establishing and attending Board Meetings, compile the information for the annual audit and work with the auditor to complete the audit and all associated forms
Ø Basic Accounts/Receivables reconciliation and reporting
Ø Management of Operating Expenses
Ø Responsible for ensuring adherence to all guidelines set out by the organization and the Housing Provider
Ø Collection of Rent, RGI calculations and managing Arrears
Ø Handle day-to-day maintenance issues
Ø Coordinate schedules for on-site staff or contract workers ensuring superior quality of work and adherence to Occupational Health and Safety legislation
Ø Processing of Purchase Orders and Supplier/Contractor management
Ø Emergency after-hours on call response (as required)
Ø Interview and Administration of Leasing Contracts
Ø Conducting rented and vacant unit inspections, building and grounds inspections
**Desired Skills and Experience**
Ø Non-Profit Housing Sector Property Management of two (2) years or more
Ø Strong interpersonal communication skills
Ø Problem-solver. The ability to identify, assess and create solutions to challenges facing the Housing Provider.
Ø Ability to communicate effectively with tenants, Board Members of the Housing Provider, Service Managers, and Senior Management of APMCI.
Ø General knowledge of the Building Code, Fire Code, and the Occupational Health & Safety Act of Ontario
Ø Working knowledge of the Housing Services Act, Rent to Geared Income, Residential Tenancies Act (Cooperative bylaws and processes an asset), and Landlord and Tenant Board proceedings
Ø Excellent computer skills - Word, Excel, Outlook
Ø Experience with QuickBooks and/or QuickBooks Online
Ø A reliable vehicle is required as travel may be required
We are committed to ensuring that the accessibility needs of all applicants are considered and accommodated at every stage of the recruitment process. Please connect with us if you require an accommodation or have any questions.
**Please submit resume and cover letter**
**Job Types**: Part-time, Permanent
**Salary**: $19.00-$23.00 per hour
Expected hours: 24 per week
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
-
Property Administrator
6 months ago
St. Thomas, Canada Apex Property Management & Consulting Inc. Full timeApex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector. At Apex we are striving to create a world where housing matters, but people matter more. We **CARE** C*ompassion A*ccountability R*espect E*xcellence **Position:...
-
Property Administrator
6 months ago
St. Catharines, Canada Cannon Greco Management Full timeCannon Greco Management is a leading professional property management firm located in St. Catharines, Ontario. Our firm provides exceptional property management services to clients throughout the Golden Horseshoe and surrounding areas. We specialize in the management of residential properties, and our team of dedicated professionals, consisting of a...
-
Property Administrator
7 months ago
St. Catharines, Canada Cannon Greco Management Full timeCannon Greco Management is a leading professional property management firm located in St. Catharines, Ontario. Our firm provides exceptional property management services to clients throughout the Golden Horseshoe and surrounding areas. We specialize in the management of residential properties, and our team of dedicated professionals, consisting of a...
-
Property Manager
6 months ago
St. Thomas, Canada Sardar Medhold Co Inc Full time**Job Title: Property Manager** **Position Summary** **Qualifications** - 2+ years of experience of maintenance work - 1+ year of tenant relations - Ability to problem solve and come up with solutions related to building maintenance and tenant relations - Demonstrated independent worker who can manage their time and tasks with mínimal supervision - Great...
-
Property Administrator
6 months ago
St. Jacobs, Canada Zehr Group Full timeReporting to the Director of Property Management, the Property Administrator will provide administrative support and assistance to the Property Management Team. The Property Administrator is responsible for a range of tasks for a portfolio of residential and commercial properties. You will handle various responsibilities, including but not limited to: -...
-
Commercial Property Administrator
3 months ago
St. Jacobs, Canada Zehr Group Full timeZehr Group is looking for a Commercial Property Administrator to join our Zehr Management team, based out of our St. Jacob’s office. Reporting to the Director of Property Management, the Property Administrator will provide administrative support and assistance to the Property Management Team. The Property Administrator is responsible for a range of tasks...
-
Property Administrator
4 months ago
St. Catharines, Canada BGO Full time**_PROPERTY ADMINISTRATOR_**: **_ St. Catharines, Ontario_** BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and...
-
Commercial Property Administrator
6 months ago
St. John's, Canada BAINE JOHNSTON PROPERTIES LIMITED Full time'''Duties''' - Assist with the day-to-day operations of the property management department - Liase with Finance team to ensure timely invoicing and collection of rents - Provide administrative support to the property management team - Handle customer inquiries and provide excellent customer service - Draft letters, memos, and correspondence to tenants,...
-
Property Administrator
7 months ago
St. Catharines, Canada QUEENSTON RESIDENCES INC. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare and administer contracts...
-
Property Administrator
6 months ago
St. Albert, Canada St Albert Plaza limited Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - or equivalent experience **Tasks**: - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare...
-
Property Administrator
6 months ago
St. Albert, Canada St Albert Plaza limited Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare and...
-
Property Administrator
6 months ago
St. John's, Canada Baine Johnston Full timeWork Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Work setting**: - Property management companies - Property development companies **Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services,...
-
Policy and Data Specialist
4 weeks ago
St. Thomas, Canada Apex Property Management & Consulting Inc. Full time**Job Description for Policy & Data Specialist** Position Title: Policy & Data Specialist Reports To: Chief Financial Officer Hours: Full-time, 40 hours per week **Salary**: Competitive Range is $24 to $28 per hour **Job Summary** Working within Apex’s core values, the Policy & Data Specialist will be responsible for developing, reviewing and...
-
Property Manager
7 months ago
St. Catharines, Canada CG PROPERTIES Full timeWe are looking for an experienced administrative assistant (part time or full time) who can work independently with co-ordinating several residential properties in St. Catharines RESPONSIBILITIES Main point of contact with tenants Coordinate showings for potential tenants and maintain 100% occupancy Making sure property finances are up to date and in...
-
Office Administrator
6 months ago
St. Thomas, Canada Skirms Ave. Property Management Inc. Full timeWe are recruiting an Office Administrator_to fill a maternity leave position on _our team in **St Thomas**, ON. With potential for permanent full time at the end of the contract term. - Providing reception coverage - Maintaining general office tidiness and organization - Maintaining general office supply inventory and placing orders as necessary (stationary,...
-
Property Manager
7 months ago
St. Catharines, Canada Cannon Greco Management Full timeCannon Greco Management Limited is a medium sized condominium management firm located in St. Catharines, ON and services clients throughout the Niagara Region. We specialize in the management of residential and commercial condominium corporations. Cannon Greco promotes professionalism, experience and hands on service to its customers. We pride ourselves on...
-
Property Manager
7 months ago
St. Catharines, Canada Cannon Greco Management Full timeCannon Greco Management Limited is a medium sized condominium management firm located in St. Catharines, ON and services clients throughout the Niagara Region. We specialize in the management of residential and commercial condominium corporations. Cannon Greco promotes professionalism, experience and hands on service to its customers. We pride ourselves on...
-
Property Management Admin
1 week ago
St. Catharines, Canada TUK Developments Inc. Full timeWe are seeking a proactive and detail-oriented Property Management Administrative Assistant to join our team on a part-time, as-needed basis. This role is perfect for someone who is organized, flexible, and enjoys working in a dynamic environment. The position involves supporting the property management team with administrative tasks, ensuring smooth...
-
Property Administrator
6 months ago
St. Paul, Canada Northview Residential REIT Full timeEducation: Secondary (high) school graduation certificate - Experience: Experience an asset - or equivalent experience **Work setting**: - Property management companies - Real estate management companies - Apartment building **Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance -...
-
Residential Property Administrator
3 months ago
St. Isidore, Canada Benam Construction Inc. Full time**Job Overview** **Responsibilities**: - Marketing and advertising / property listings - Oversee leasing process incl. preparing lease agreements - Administer all collection of rent payments and deposits - Preparation of rent collection reports and rent deposits - Maintenance of the tenant payment record system (online platform) - Prepare and distribute...