Executive Coordinator

1 month ago

Edmonton, Canada University of Alberta Full time

**VFO Administrative Services**:

- Competition No.

**S100351697**
- Posting Date

**Aug 18, 2023**
- Closing Date

**Aug 31, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

This position is a part of the Non-Academic Staff Association (NASA).

**Location - **Work primarily takes place at North Campus Edmonton

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department**

Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses.From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn and work.

**Position Summary**

The incumbent provides senior level administrative support to business units and leadership by assisting with the coordination and administration of programs, projects, and/or processes and with the planning, preparation and delivery of communications, events, records, statistics, reports, and documents. The incumbent arranges and coordinates logistics and assists with content of events and meetings. Performs and organizes activities to support the daily operations by ensuring that administrative services align with established goals and objectives. This role assists with the development of processes. All work requires an understanding of the mission, vision, role, and goals of the administrative unit, the portfolio and the institute. This role will be supporting an Associate Vice President (AVP)and the associated leadership team within Facilities and Operations. This role reports to the Administrative Manager.

**Duties**
- Provides administrative support for daily activities; this role will be the primary support for the Associate Vice-President, the leadership team and may be asked to provide additional support to the Facilities and Operations team at large
- Acts as point of contact and resource support for the business unit, reviewing and prioritizing requests for information and responding in a timely manner
- Prepares standard and ad-hoc reports for business unit; runs and completes analysis of reports and queries; designs and develops customized reports for specific needs for administrative leaders
- Researches errors, issues and discrepancies; resolves where possible; escalates when necessary
- Provides explanations analysis of issues to management/senior leadership and/or other stakeholders
- Liaises with other administrative staff to enable information flow between units

**Minimum Qualifications**
- Two (2) year Diploma in Office Administration or equivalent
- Minimum of 3 years of related experience at a senior administrative level

**Preferred Qualifications**
- Experience in administration in a large unionized organization considered an asset
- Proficient knowledge of University of Alberta policies and procedures is preferred

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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