Jr. Admin/document Controller

2 weeks ago

Pickering, Canada Tetra Tech Full time

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

**Your Role**:
***

**Responsibilities**:

- Maintains and updates electronic filing tracking system. Quality checks documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
- Provides routine document control support, such as assisting others and resolving and/or referring a range of document problems and inquiries.
- Prepares reports including the researching, compiling, and summarizing of data in accordance with established procedures.
- Organizes and prioritizes assignments and takes initiative to follow through on pending items.
- Researches questions and problems regarding departmental policies and procedures.
- Creates, updates and maintains files, inventories, records, and other documents.
- Perform QA checks on all outgoing docs based on our Quality Procedures.
- Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
- Responsible for ensuring that all documents are stored in the proper locations.
- Organizes workflow to ensure that documents and packages are submitted on time prior to the documents submission due date.
- Provides occasional administrative duties such as formatting and reception coverage.

**Qualifications**:

- 3+ years of Administrative and/or Document Control experience is considered an asset.
- Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access and PowerPoint.
- Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes and shredders.
- Experience with VenDM is considered an asset
- Must be able to obtain security clearance
- Excellent communication skills - both written and verbal; strong listening skills
- Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
- Effective problem-solving skills.
- Experience in an engineering consulting firm is considered an asset.

***

**Additional Information**

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational and security) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

As this position may be serving clients that have COVID-19 vaccination requirements for site access, we will be confirming your eligibility to comply with this requirement.

**About Tetra Tech**:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Please no phone calls or agencies.

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